Human Resources Specialist – Payroll and Onboarding
About The Position
Viking is seeking a Human Resources Specialist to join its growing HR Team in Woodland Hills, CA. Our Human Resources Specialist plays a key role in supporting a positive employee experience. This position supports accurate payroll entry, responsive HR and payroll inquiry management, new hire onboarding, employment record maintenance, I-9 completion, compliance-related file audits, and leave-related administrative reporting. This is a hybrid position based in our Woodland Hills, CA office. In accordance with Viking’s hybrid work policy, this role is expected to work from the office on Monday, Wednesday, and Thursday each week.
Requirements
- 3-5 years of HR experience with a focus on payroll processing
- Familiar with general HR policies and procedures
- Familiar with federal and state employment laws and regulations
- Excellent verbal and written communication skills
- Ability to collaborate effectively with employees at all organizational levels virtually and in person
- Organized, detail-oriented approach to work
- Manages time effectively by prioritizing tasks, and shifting focus as needed
- Practical problem-solving skills
- Maintains a high level of integrity, professionalism, and confidentiality
- Experience with Microsoft Office Suite, including proficiency with Excel
- Ability to utilize AI tools to support work processes
- The ability to quickly learn the organization’s HRIS
Nice To Haves
- Bachelor’s degree preferred
- Interest in continued learning and professional growth within Human Resources
Responsibilities
- Enter biweekly payroll, including wages, bonuses, commissions, deductions and PTO reporting
- Enter new hire information into HRIS, and timekeeping systems and ensure wage, work, and personal information is accurate and updated
- Maintains and audits, payroll records, personal and HR files in accordance with company policies and applicable state and federal laws
- Coordinates with the Company’s payroll processor to communicate payroll changes, resolve payroll issues, and ensure required tax and benefit enrollment documents are completed
- Manages the HR and payroll inboxes, responds to inquiries directs emails to appropriate team(s) as needed
- Facilitates new hire orientation for individual employees and groups both in person and virtually
- Complete I-9 inspections and verifies identity and employment authorization for new U.S. hires
- Coordinates with Leave of Absence team with leave related payroll processes
Benefits
- Highly competitive compensation plan.
- Salary range $75,000-$85,000 annually determined by a myriad of factors including, but not limited to, years of experience, depth of experience, individual qualifications and othe relevant business considerations.
- Employees are eligible for annual discretionary bonus.
- 401(k) plan with company match.
- Full benefits including medical, dental, vision, life and disability insurance at a highly subsidized rate (some plans are fully paid by Viking).
- Accrue 15 paid vacation days, sick time accrual by state, and 6 paid holidays per year.
- Opportunity to take a free and/or discounted cruise.
- Highly subsidized gym membership.
- Discounts on theatres, theme parks, movie tickets, travel discounts through IATA membership and too many more discounts to name.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
