Human Resources Specialist I/ Receptionist

North Slope Borough School District•Utqiaġvik, AK

8d•$26 - $39•Onsite

About The Position

Perform administrative duties, maintain Personnel Department records and files, and provide assistance to District employees and applicants. This role requires a High School Diploma or GED, three years of secretarial/clerical experience, excellent customer service skills, a professional image, and strong verbal and interpersonal skills. The position involves working knowledge of personal computers and standard office software, the ability to understand and apply complex regulations, and maintain effective working relationships. Responsibilities include answering phones, greeting visitors, managing mail, providing information, ordering supplies, updating calendars, arranging travel, processing personnel actions, ensuring annual evaluations, advertising vacancies, and maintaining confidential employee and applicant files.

Requirements

High School Diploma or GED required.
Three years secretarial/clerical experience required.
Excellent customer service skills required.
Professional image required.
Strong verbal and interpersonal skills required.
Working knowledge of use of personal computer and standard word processing and spreadsheet software to prepare memoranda and reports suitable for general distribution (Excel, Word).
Ability to read, explains, and applies complex rules, regulations and procedures.
Ability to communicate effectively with others, orally and in writing.
Ability to maintain effective working relationships with a variety of individuals.
Ability to deal firmly and tactfully with employees and managers.
Ability to write clearly and concisely.
Ability to work effectively under pressure.
Working knowledge of federal, state, and local personnel/human resource policies and procedures.

Nice To Haves

Inupiaq speaking and cultural experience preferred.
Experience in a personnel or human resource office preferred.
Valid Alaska Driver License preferred.
Ability to develop procedures and methods.
Ability to analyze situations accurately and take prompt, effective action.
Ability to accurately figure contracts and related documents.

Responsibilities

Answer phones and direct phone calls to appropriate staff member; take messages.
Greet visitors and direct them to proper location.
Receive, sort and distribute daily mail/deliveries.
Provide basic and accurate information in-person and via phone/email.
Order front office supplies and keep inventory of stock.
Update calendars and schedule meetings.
Arrange travel and accommodations, and prepare vouchers.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Report immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitor.
Research and complete verifications of service as necessary.
Process Personnel Action Forms for classified hourly employees.
Ensure that all employees receive an annual evaluation pursuant to District policies.
Advertise District vacancies as needed.
Interface with employees and the public regarding questions on personnel procedures.
Maintain employee and applicant files.
Maintain accuracy and confidentiality of current and archived personnel filing systems.
Analyze applications and/or personnel forms to ensure that they are accurate and complete.
Conduct temporary and permanent hire orientation when necessary.
Cross train with other employees within the department and provide coverage as needed.
Complete office purchases, process purchase requisitions and invoices for payments.
Maintain a high level of confidentiality with personnel records and information.
Perform other duties as may be assigned.
Adhere to all District policies and regulations.
Accurately input data in the Human Resources System (Tyler Technologies).
Review and process personnel action forms and all other hiring/termination forms for classified and temporary positions.
Assist with maintaining and tracking temporary hire lists and filling temporary positions.
Prepare documents, compile material, and assist with the annual job fairs.
Prepare and submit Department of Education & Early Development, Classified Staffing Report, and other reports as needed.
Assist in preparing ad hoc data reports to the Superintendent, Human Resources Director and Board of Education.
Monitor the status of information with timelines.
Prepare hiring documents for employees as needed.
Prepare added duty contracts.
Maintain classified employee job descriptions.
Administer drug and alcohol tests utilizing federal drug and alcohol testing procedures as needed.
Calibrate and verify the evidential breath alcohol-testing devices as required and maintain quality control standards of the device.
Village travel as needed.
Perform receptionist duties as required.