Ivh-C Payroll, Benefits, Fmla, Loa & Transactions Representative

State of Illinois•Chicago, IL

4d•Onsite

About The Position

The Illinois Department of Veterans Affairs is hiring a Human Resources Representative for the Human Resources Office at its Chicago Veterans’ Home. This journey-level professional performs complex and specialized human resources duties related to benefits, payroll, timekeeping, FMLA/LOA/workers’ compensation, classifications, and hiring. The position is fully in office at 4250 N Oak Park Ave, Chicago, Illinois, and is scheduled Monday through Friday, 8:30 AM to 5:00 PM. The position is represented by a union, and the applicable collective bargaining agreement applies. Under the direction of the Lead Human Resources Specialist, the representative provides technical services for an assigned agency division. Duties include payroll and benefits administration, timekeeping, support for hiring and classification activities, and serving as a liaison on FMLA, leave of absence, and workers’ compensation matters. The position also prepares and explains new-employee documents and provides technical support on statewide policies and procedures. The role requires a background check, drug screen, pre-employment physical, compliance with agency vaccine and health policies, and the ability to obtain and maintain CPR certification. Travel, including overnight stays as appropriate, and overtime—including scheduled, unscheduled, or last-minute overtime—may be required. The position requires use of office equipment, including personal computers, and attendance at relevant seminars, conferences, and trainings. The Department of Veterans Affairs supports veterans and their families by helping them navigate public resources and benefits, providing long-term care for eligible veterans, and partnering with other organizations to address needs such as education, mental health, housing, and employment. The role offers a monthly anticipated starting salary of $5,834, with a full salary range of $5,834 to $8,307.

Requirements

Knowledge, skill, and mental development equivalent to completion of four years of college and one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.
Ability to pass a background check.
Ability to pass a drug screen and pre-employment physical.
Ability to meet agency vaccine and health-related policies and guidance.
Ability to acquire and maintain a Cardiopulmonary Resuscitation (CPR) certificate.
Ability to utilize office equipment, including personal computers.
Ability to attend seminars, conferences, and trainings relevant to job duties.
Ability to travel in the performance of duties, including overnight stays as appropriate.
Ability to work overtime, including scheduled, unscheduled, or last-minute overtime.

Nice To Haves

Working knowledge and understanding of the Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, the Comprehensive Employment Plan (CEP), and/or similar departmental policies, processes, and procedures.
At least one year of professional experience framing correspondence and reports with grammatical correctness.
At least one year of professional experience gaining knowledge of Illinois state government and its purposes.
At least one year of professional experience soliciting and obtaining information or data from people.
At least one year of professional experience working with personnel-related computer systems such as PEERS, SAP Human Capital Management Systems or similar, DocuWare, Mobius Printing, Microsoft Teams, Excel, and/or Word.

Responsibilities

Under the direction of the Lead Human Resources Specialist, provides technical services for an assigned division of the agency.
Serves as an agency payroll representative, performing complex and specialized payroll duties and providing technical support regarding statewide policies and procedures.
Serves as an agency benefits representative, working with CMS Group Insurance, the State Employees Retirement System, CMS Deferred Compensation, and Employment Security.
Assists the Central Human Resources Hiring Unit with structured interviews involving managers and/or technical experts, or serves as interviewer facilitator.
Prepares and explains new-employee documents.
Performs professional duties related to effective personnel operations in timekeeping.
Assists the Central Human Resources Classification Unit with position classifications.
Serves as an FMLA/LOA/workers’ compensation liaison between the Central Office coordinator and agency employees, HR staff, and others regarding HR inquiries.
Performs other duties as required and assigned that are reasonably within the scope of the listed duties.