IVH-C PAYROLL, BENEFITS, FMLA, LOA & TRANSACTIONS REPRESENTATIVE
About The Position
The Illinois Department of Veterans’ Affairs is hiring a journey-level Human Resources Representative for the Human Resources Office at its Chicago Veterans’ Home. The role performs complex and specialized human resources duties involving benefits, payroll, timekeeping, FMLA/LOA/workers’ compensation, classifications, and hiring processes. The position is fully in office and works Monday through Friday, 8:30 a.m. to 5:00 p.m. It reports under the direction of the Lead Human Resources Specialist and provides technical services for an assigned agency division. The role supports payroll and benefits programs, timekeeping and personnel operations, hiring and classification processes, and serves as a liaison regarding FMLA, leave of absence, and workers’ compensation matters. The position requires office-equipment use, professional travel (including overnight stays as appropriate), and may require overtime. The employee must pass applicable background, drug-screen, and physical requirements; comply with agency health policies; and acquire and maintain CPR certification. The Illinois Department of Veterans’ Affairs assists veterans and their families in navigating federal, state, and local resources and benefits, provides long-term health care for eligible veterans in Veterans’ Homes, and partners with other organizations to address veterans’ needs.
Requirements
- Knowledge, skills, and mental development equivalent to completion of four years of college and one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.
- Ability to pass a background check.
- Ability to pass a drug screen and pre-employment physical.
- Ability to meet agency vaccine and health-related policies and guidance.
- Ability to acquire and maintain a Cardiopulmonary Resuscitation (CPR) certificate.
- Ability to utilize office equipment, including personal computers.
- Ability to attend relevant seminars, conferences, and trainings.
- Ability to travel in the performance of duties, including overnight stays as appropriate.
- Must be available to work overtime, which may be scheduled, unscheduled, or last-minute.
Nice To Haves
- Working knowledge and understanding of the Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, the Comprehensive Employment Plan (CEP), and/or similar departmental policies, processes, and procedures.
- At least one year of professional experience framing correspondence and reports with grammatical correctness.
- At least one year of professional experience gaining knowledge of Illinois state government and its purposes.
- At least one year of professional experience soliciting and obtaining information or data from people.
- At least one year of professional experience working with personnel-related computer systems, such as PEERS, SAP Human Capital Management Systems or similar, DocuWare, Mobius Printing, Microsoft Teams, Excel, and/or Word.
Responsibilities
- Provides technical services for an assigned agency division.
- Serves as an agency payroll representative, performing complex and specialized payroll duties and providing technical support on statewide policies and procedures.
- Serves as an agency benefits representative, working with CMS Group Insurance, the State Employees Retirement System, CMS Deferred Compensation, and Employment Security.
- Assists the Central Human Resources Hiring Unit with structured interviews, either as a participant on a panel of managers and/or technical experts or as an interviewer facilitator.
- Prepares and explains new employee documents.
- Performs professional timekeeping duties to support effective personnel operations.
- Assists the Central Human Resources Classification Unit with position classifications.
- Serves as the FMLA/LOA/workers’ compensation liaison between the Central Office coordinator and agency employees, HR staff, and others regarding HR-related inquiries.
- Performs other duties reasonably within the scope of the listed responsibilities.
- Attends seminars, conferences, and trainings to stay current on methods, tools, ideologies, and other industry-related topics relevant to the duties.
- Travels in the performance of duties, with overnight stays as appropriate.
Benefits
- Health, life, vision, and dental insurance.
- 12 weeks of paid maternity/paternity leave.
- Pension plan.
- Deferred Compensation and other pre-tax benefit programs.
- 12 paid sick days annually.
- 10 to 25 paid vacation days based on years of service.
- Three paid personal days, prorated based on start date.
- 13 to 14 paid state holidays annually.
- Flexible work schedules in many program areas where applicable.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
