Human Resources Representative

State of Illinois•Springfield, MO

7d•Hybrid

About The Position

The Illinois Department of Human Rights (IDHR) is seeking a Human Resources Representative to perform difficult and wide-range personnel functions. This role involves preparing and processing personnel transactions, managing varied administrative activities, and serving as a resource for agency personnel regarding Personnel Rules, collective bargaining agreements, and agency policies. The representative will review and correct incoming personnel transactions, prepare position descriptions, and participate in interviewing and selection teams for vacancies. This position is crucial for ensuring the smooth operation of HR processes and compliance with state regulations and agreements.

Requirements

Requires knowledge skill and mental development equivalent to completion of four years of college.
Requires one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.
Requires one (1) years of experience utilizing the Personnel Code, Personnel Rules, Position Classification plan, collective bargaining agreements, wage indices, and human resources policies and procedures.
Requires one (1) years of experience entering human resources data and transactions into SuccessFactors.

Nice To Haves

Prefers one (1) years of experience utilizing the Personnel Code, Personnel Rules, Position Classification plan, collective bargaining agreements, wage indices, or similar human resources policies and procedures.
Prefers one (1) years of experience entering human resources data and transactions into SuccessFactors or similar HCM software.
Prefers two (2) years' experience articulating human resources administration information in descriptive terms to others not versed in personnel systems.
Prefers two (2) years' professional experience using Microsoft Word, Excel, PowerPoint, Access, SharePoint, and WebEx, or similar programs.
Prefers the ability to work independently and be self-motivated to complete analytical and detailed reports.

Responsibilities

Receives, reviews, approves, corrects and/or disapproves personnel transactions in the Human Capital Management (HCM) system.
Serves as a resource for agency personnel by responding to technical and general inquiries from management and employees.
Interprets and applies Personnel Rules, IDHR policies, labor contracts, supplemental agreements, the Pay Plan, the Personnel Code, and other required documentation in support of various employee actions.
Maintains logs of employee transactions, human resources events and leaves of absence, and prepares and disseminates leave letters to employees.
Prepares vacancy requisitions and postings and processes bid records.
Prepares position descriptions and position cards in SF with accurate descriptions of duties, responsibilities, requirements, preferences and conditions of employment.
Prepares follow-up correspondence related to transactions, requisitions, etc.
Serves as liaison with Payroll and Timekeeping.
Onboards new hires, assists new employees with completion of personnel forms, prepares and processes CMS-2’s, prepares and processes transactions in EC and maintains CMS-2 transactions for internal tracking.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)