Human Resources Project Manager

TAE Power Solutions•Lake Forest, CA

27d•$95,000 - $120,000

About The Position

TAE Power Solutions (TPS) is seeking a builder for its People Operations function. The HR Project Manager will be responsible for driving the systems, processes, and projects that support HR operations, including applicant tracking systems, immigration process tracking, and people reporting. The role involves enhancing and standardizing established processes, as well as building new ones. As an ISO 9001 certified company, documented and controlled processes are essential. This role will operate with a high degree of autonomy under the direction of the Director of People Operations, focusing on building the infrastructure behind day-to-day HR support.

Requirements

5+ years in HR operations, HR project management, or a similar systems/process-heavy HR role
Demonstrated experience administering and optimizing an ATS or HRIS
Strong project management fundamentals: ability to build timelines, drive stakeholders to deadlines, and ensure follow-through
Exceptional documentation skills: ability to write clear and actionable processes
Comfort with data: ability to build reports in Excel/Sheets and identify data discrepancies
Judgment to manage tasks independently and escalate appropriately, keeping leadership informed
Experience in a multi-country or scaling company environment is a plus

Nice To Haves

Experience in an ISO 9001 or similarly regulated/QMS environment is a plus
Experience working with outside counsel or vendors on compliance-sensitive processes is a plus
Immigration program coordination experience (H-1B, TN, green card processes) is a strong plus

Responsibilities

Serve as system administrator for the Applicant Tracking System (ATS), managing workflows, integrations, user training, and data hygiene.
Manage and optimize HR technology and vendors, including ATS, compensation survey subscriptions, and annual survey data submissions, coordinating contracts, renewals, and data privacy/legal reviews.
Maintain data integrity across HR systems and build integrations between them.
Enhance and document existing HR processes, and build new ones where gaps exist, in partnership with the Director of People Operations, HR Generalist, and Talent team.
Ensure HR process documentation aligns with ISO 9001 quality management standards, including document control and audit readiness.
Partner with the HR Generalist to standardize and improve daily HR processes.
Build and maintain an HR knowledge base for self-service by managers and employees.
Identify process gaps and drive improvements across a three-country footprint.
Own immigration case tracking, timelines, and document coordination in partnership with outside immigration counsel and the Director of People Operations.
Preserve internal immigration files and ensure appropriate storage of immigration-related documents.
Maintain the recruiter checkpoint process for candidates requiring visa support.
Keep internal immigration process guidelines current as regulations and case types evolve.
Project manage the performance review process, including cycle timelines, system setup, reminders, tracking, and reporting.
Own the tracking of HR strategic initiatives, including building and maintaining the tracking system and facilitating progress sync-ups.
Partner with the HR Generalist on the manager training program, providing project management support.
Support policy rollouts and handbook updates.
Coordinate cross-functional HR initiatives such as engagement surveys, open enrollment, and organizational announcements.
Build recurring HR reporting, including headcount, turnover, immigration case status, and training completion.
Prepare monthly reports, presentations, and people analytics for leadership decision-making.
Maintain the compliance calendar, including required trainings, postings, filings, and ISO 9001 audit support for HR documentation.