Human Resources Project Manager

NewAmsterdam Pharma Corporation

1d•Hybrid

About The Position

The HR Project Manager is responsible for planning, coordinating, and executing high-impact people, culture, facilities, and executive support initiatives across the organization. This role serves as a central project lead for company-wide meetings, leadership development sessions, employee engagement events, facilities needs, and key HR-related operational priorities. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple workstreams, stakeholders, budgets, and deadlines in a fast-paced environment.

Requirements

At least 5+ years of experience in HR operations, project management, employee engagement, events, or a related role.
Demonstrated ability to manage complex projects, competing priorities, budgets, vendors, and cross-functional stakeholders.
Strong organizational, communication, problem-solving, and follow-through skills.
Proficiency with Microsoft Office, Outlook, Teams, SharePoint, project tracking tools, and other collaboration platforms.
Proficiency with AI-enabled tools and a demonstrated ability to leverage technology to improve project planning, communication, content development, process efficiency, and employee experience initiatives.
Ability to work independently, exercise sound judgment, maintain confidentiality, and operate with professionalism and discretion.
Exceptional project management and execution discipline
Strong attention to detail and commitment to quality
Excellent written and verbal communication skills
Ability to build relationships and collaborate across all levels of the organization
High degree of confidentiality, discretion, and professionalism
Customer-service mindset and proactive problem-solving approach
Comfort working in a dynamic, fast-paced, and evolving environment

Nice To Haves

Experience supporting senior executives, leadership meetings, Board-related scheduling, or confidential business matters preferred.

Responsibilities

Plan and coordinate all company town halls, including logistics, agendas, speaker coordination, and post-event follow-up.
Project manage HR-led meetings from planning through execution, ensuring timelines, deliverables, vendors, and communications are completed successfully.
Identify, recommend, and manage events that celebrate organizational milestones, employee achievements, cultural moments, and other engagement opportunities, ensuring activities are meaningful, inclusive, and aligned with NAP cultural attributes and priorities.
Collaborate with the VP, Corporate Communications on initiatives that support employee engagement, leadership communication, culture-building, and company-wide organizational priorities.
Partner with internal stakeholders to ensure events and meetings are well organized, inclusive, on-brand, and aligned with company priorities.
Coordinate leadership development sessions, including scheduling, logistics, facilitator support, participant communications, and tracking follow-up actions.
Support external leadership visibility efforts by identifying conferences, panels, speaking opportunities, awards, thought leadership opportunities, and other forums to promote company leaders and NAP’s external presence.
Assist with external internet or web-based initiatives related to leader visibility, culture, employer brand, or organizational communications, partnering with internal and external stakeholders as needed.
Explore and recommend solutions for branded employee materials that strengthen company identity, support a consistent onboarding and engagement experience, and create operational efficiency in how items are selected, ordered, tracked, and distributed.
Own the ordering, inventory management, and distribution of company merchandise, including items used for onboarding, employee engagement, milestone celebrations, and company events.
Coordinate needs for new hires and ensure onboarding materials are prepared, accurate, and delivered in a timely and consistent manner.
Manage vendor relationships, product selection, purchasing, tracking, and budget coordination for branded materials.
Develop project plans, timelines, milestones, communications, and tracking tools to ensure successful execution of HR, facilities, events, and employee engagement initiatives.
Coordinate across HR, Finance, Operations, Communications, site leaders, vendors, and executive stakeholders to keep projects moving forward.
Work on assignment projects across the HR team as assigned, demonstrating a high level of collaboration and organization.