HR Personnel Clerk

Lemon Grove School District•Lemon Grove, CA

3d•Onsite

About The Position

Under the direction of the assigned supervisor, the Human Resources Personnel Clerk performs general clerical duties supporting human resources operations and activities. The clerk serves as a technical resource and provides information and assistance to employees, administrators, job applicants, and the public regarding personnel functions, policies, and procedures. The position supports recruitment, hiring, employee records, substitute staffing, personnel and payroll data, and routine office operations.

Requirements

Any combination equivalent to high school graduation supplemented by business or personnel courses and one year of increasingly responsible clerical experience in a public personnel office or related setting.
Pass District pre-employment assessment and performance examinations covering basic skills and Microsoft Office computer applications.
Current typing certificate demonstrating a speed of at least 25 words per minute.
Post-offer physical examination and drug screen.
Fingerprint clearance from the Department of Justice and FBI.
Current X-ray or tuberculin skin test before employment and every four years thereafter.
Ability to operate and monitor an absence management or substitute system and assign qualified substitutes.
Ability to use computerized systems independently to maintain employee and substitute data and produce reports.
Ability to perform clerical duties, answer telephones, greet visitors, and maintain personnel records and files.
Ability to provide information and assistance, learn applicable personnel codes and procedures, and screen and distribute employment applications and related documents.
Ability to type or input data at 25 words per minute from clear copy.
Ability to operate standard office equipment and assigned software, follow directions, communicate effectively, maintain cooperative working relationships, and complete work amid interruptions.
Knowledge of personnel office functions, recruitment and staffing procedures, office practices and equipment, telephone etiquette, record keeping, English usage, computer operation, communication, and interpersonal skills.

Responsibilities

Perform general clerical duties supporting human resources operations, including typing, filing, duplicating, distributing materials, and processing forms and applications.
Receive and direct telephone calls and visitors, and provide information about personnel matters, job openings, promotional opportunities, policies, procedures, and regulations.
Operate and monitor the substitute employee system; receive substitute requests, assign qualified certificated and classified substitutes, and record assignments and refusals.
Assist applicants with forms, log applications, verify employment, credentials, references, employment history, and other information, and maintain employee files.
Prepare and distribute application packets, set up job information, and recruit, schedule, and process substitute employees.
Input, update, retrieve, and maintain personnel, payroll, employee, and substitute information in computerized systems and prepare required reports.
Respond to and resolve issues related to staff absences and substitute assignments; maintain absence and substitute records and notify personnel about status changes and shortages.
Ensure personnel hold valid and appropriate employment clearances, advise appropriate personnel about clearances, and maintain confidentiality of sensitive personnel information.
Process new classified and certificated employees and substitutes, orient them to personnel policies and District procedures, prepare hiring and promotion documents, and establish personnel files.
Update personnel and payroll information according to established schedules; compile, review, code, summarize, and record employee activity data.
Apply, interpret, and explain District policies, attendance system rules, laws, regulations, and procedures.
Operate office equipment and assigned software; arrange equipment repairs, prepare work orders and estimates, and prepare requisitions.
Order, receive, and maintain supplies and equipment inventory.
Perform related office duties, including receptionist tasks, processing department mail, and assisting with meeting notices.