7661 Human Resources/Personnel Assistant

Henderson County Schools•Henderson, KY

19h•Onsite

About The Position

Perform a wide variety of responsible personnel clerical duties in the areas of recruitment, employees, substitute employees, orientation, prepare and maintain personnel records, files and related reports including, but not limited to student teaching, KTIP files, EPSB role report and the LEAD report, provide information and assistance in person and on the telephone to District personnel, staff and the public regarding personnel matters and other duties that may be assigned.

Requirements

High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law
One year responsible clerical experience
Knowledge of personnel office methods, practices and procedures.
Knowledge of District organization, operations, policies and objectives relating to personnel activities.
Knowledge of software applications used by the District (e.g., Excel, MUNIS, Infinite campus, web applications).
Knowledge of applicable sections of Kentucky Administrative Regulations, State Education Code, Henderson County Schools Board policy and other applicable laws regarding assigned personnel activities.
Knowledge of record-keeping techniques and Kentucky Records Retention schedule.
Knowledge of operation of a computer terminal and other office equipment.
Knowledge of oral and written communication skills.
Knowledge of telephone techniques and etiquette.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of interpersonal skills using tact, patience and courtesy.
Ability to perform advanced level personnel clerical duties requiring independent judgment and analysis.
Ability to maintain personnel records and files and prepare related reports.
Ability to learn and apply rules, regulations involved in assigned activities.
Ability to learn and apply applicable sections of State Education Code and other applicable laws.
Ability to maintain the security of confidential materials.
Ability to appropriately apply personnel rules and related procedures.
Ability to determine appropriate action within clearly defined guidelines.
Ability to communicate effectively both orally and in writing.
Ability to maintain records and prepare reports.
Ability to type at an acceptable rate of speed.
Ability to establish and cooperative and effective working relationships with others.
Ability to plan, organize and coordinate office activities as directed.
Ability to meet schedules and time lines.
Ability to work independently with little direction.
Physical, TB risk assessment, CAN check, State/National Criminal Background check and Drug Screen.

Responsibilities

Perform a wide variety of personnel and clerical duties related to recruitment, student teachers, placement of substitute employees, orientation and worker's compensation.
Provide information and assistance in person or on the telephone to District personnel, staff and the public regarding a variety of personnel matters such as position vacancies, scheduling interviews, fringe benefits, and personnel regulations, policies and procedures.
Distribute, receive, record and maintain files on job applications, transcripts, fingerprints, examinations, credentials and other information; review for completeness and compliance; schedule necessary interviews and appointments.
Receive and document messages and correspondence regarding teacher and classified employee absences; notify school or office of absences and respective substitutes.
Arrange for teacher substitutes as necessary; maintain records regarding teacher substitutes; be the backup for AESOP.
Prepare, type, update, maintain and process a variety of forms, reports, bulletins, records, schedules, lists and files according to established policies, procedures, regulations; verify and post information as necessary to assure completeness and accuracy.
Maintain employee and teacher database, staff directory, employee calendars, staff attendance records.
Prepare and maintain teacher certification applications.
Assist with LEAD report, KTIP report, EPSB role report and other reports as directed.
Recruit and place advertisements for substitute and certificated personnel; place ads in appropriate media; obtain background information and review for compliance.
Orient new employees and provide necessary information; assist in the enrollment in fringe benefits programs and in the completion of necessary documentation; process salary placement forms making changes as required.
Process worker's compensation claims; assure compliance and completion of required documentation; provide information and explain regulations to District personnel.
Compose and type letters, memoranda, lists and other materials according to established procedures.
Operate office equipment, such as a typewriter, computer terminal, printer, calculator, answering machine, copier and multi-line telephone.
Order and maintain office supply inventories.
Perform related duties as assigned.