Human Resources Manager Family Office

Bob Moore Auto Group•Oklahoma City, OK

1d•Hybrid

About The Position

The Human Resources Manager Family Office is responsible for providing comprehensive, confidential, and highly responsive HR support to the Family Office and affiliated businesses, ensuring employees are effectively recruited, onboarded, compensated, supported, developed, and managed while maintaining consistent HR practices, appropriate documentation, and compliance.

Requirements

High School Diploma or equivalent required.
Bachelor’s degree in human resources, Business Administration, Organizational Development, or a related field, and an equivalent combination of education and experience.
Ten years of progressive HR management experience, preferably supporting multiple business entities or a family office environment.
Working knowledge of employment laws and regulations, employee relations, recruiting, benefits, performance management, onboarding, and HR policies and procedures.
SHRM-CP, SHRM-SCP, PHR, or other HR certification required.
Ability to maintain an acceptable driving record.
Experience supporting privately held companies or family-owned businesses.
Multi-state employment experience.
Change management and organizational development experience.
Experience managing HR across diverse industries and affiliate organizations.
Excellent verbal and written communication skills.
Proven ability to provide exceptional customer service and employee experience.
Strong employee relations and conflict-resolution skills.
Ability to build trust and establish effective working relationships with employees and leaders at all levels of the organization.
Strong understanding of HR practices, policies, and employment regulations.
Ability to exercise sound judgment when handling sensitive and confidential employee matters.
Strong coaching and consulting skills with the ability to influence and guide managers.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent organization and time-management skills.
Strong attention to detail and accuracy.
Strong problem-solving and decision-making skills.
Ability to interpret policies and apply them consistently while considering individual circumstances.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency with HRIS systems, Microsoft Office, and other HR-related technology.
Ability to analyze HR data and reports and identify trends or areas requiring attention.
Ability to train managers and employees on HR policies, procedures, and processes.
Ability to work independently while also collaborating effectively as part of an HR team.
Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.

Nice To Haves

Strong understanding of the benefit plan designs to assist the family office with specific requests.

Responsibilities

Maintain the highest level of confidentiality regarding family, employee, and business matters.
Support HR initiatives across multiple affiliated entities while recognizing each organization's operational needs.
Assist with executive onboarding, succession planning, and leadership development.
Participate in special projects, acquisitions, organizational changes, and strategic initiatives as assigned.
Develop, support and implement HR strategies aligned with the goals of the family office.
Partner with leadership and business leaders to provide strategic HR guidance and workforce planning.
Establish and maintain HR policies, procedures, and best practices across all entities.
Foster a culture of professionalism, accountability, collaboration, confidentiality continuous improvement.
Provide guidance and support to managers regarding organizational changes, employee transitions, and other workforce-related matters.
Partner with hiring managers and recruiting to support staffing needs, including job postings, candidate review, interviewing, selection, onboarding, and hiring processes.
Lead and support leadership in full-cycle recruitment for exempt and non-exempt positions.
Develop sourcing strategies to attract high-quality talent across family offices and diverse industries.
Coordinate onboarding programs that promote successful employee integration and engagement.
Build relationships with external recruiting partners, educational institutions, and professional organizations.
Manage the performance evaluation process and support managers in setting smart goals.
Develop performance improvement plans and coaching initiatives.
Partner with the Organizational Development team to utilize and support the performance review system.
Partner with leadership and HR team members to identify employee and leader training and development needs and coordinate appropriate training programs.
Participate in the development and implementation of succession planning, career development, and talent management initiatives.
Serve and provide guidance support regarding employee relation matters, including workplace concerns, performance issues, attendance, conduct, conflict resolution, and corrective action.
Conduct investigations with discretion and recommend appropriate resolutions while maintaining appropriate documentation and confidentiality.
Ensure consistent and appropriate application of Company policies, procedures, and employment practices across family office.
Coach and manager on employee performance, disciplinary actions, and documentation.
Promote employee engagement initiatives and retention strategies.
Work with HR Director and Leadership on legal matters.
Administer compensation programs, salary reviews, incentive plans, and benefits administration.
Conduct market analysis to ensure competitive compensation practices and recommendations.
Research and recommend compensation packages for family members.
Provide feedback to the HR Department regarding specific benefits for the family office regarding plan designs.
Support the administration of employee benefit programs, including enrollment, employee questions, vendor coordination, and issue resolution.
Assist with annual benefits enrollment and employee communications related to benefit programs and changes.
Monitor changes in federal, state, and local employment laws and regulations and assist with ensuring organizational compliance.
Partner with the Director of HR and Leadership to identify compliance risks and recommend appropriate solutions.
Prepare HR reports, provide information and recommendations to the Director of HR and leadership regarding staffing, turnover, employee relations, compliance, and other HR metrics.
Assist with HR projects and initiatives designed to improve employee experience, operational effectiveness, retention, and overall HR service delivery.
Maintain confidentiality of sensitive employees, payroll, benefits, and Company information.
Build and maintain positive, advisory relationships with employees and leadership while serving as an advocate for both employees and the Company.
Conduct and/or support investigations into employee concerns, complaints, policy violations, and other employment-related issues.