Human Resources Leave Specialist- Full Time- Onsite position
About The Position
The Human Resource Leave Specialist position provides advanced level human resource expertise for leave of absence and workers’ compensation administration, accommodations, as well as assisting with employee safety initiatives. The Leave Specialist is responsible for ensuring compliance with state and federal leave of absence laws. Included in these responsibilities are identifying leave types, approving or denying requests for leave, calculating short term disability pay, monitoring leave duration, ADA compliance, coordinating return to work, and ADA interactive conversations. The Leave Specialist is responsible for workers compensation claims including, ensuring claims are opened timely, meticulously following the appropriate processes for each open claim, keeping workers compensation records up to date, and maintaining a good relationship and open communication with workers compensation adjusters. Responsible for annual OSHA logs. Finally, the position requires a caring, compassionate professional with an HR background, strong organization and communication skills, who will thrive in a challenging, fast-paced environment. This person will also strongly support the HR team by being cross-trained in other areas of HR.
Requirements
- Bachelor’s Degree in Human Resources or related field required.
- Extensive knowledge of HR and leave of absence regulations.
- Ability to demonstrate good interpersonal, active listening and customer service skills with compassion.
- Ability to develop strong relationships with employees and management at all levels of the organization.
- Ability to exhibit a high level of confidentiality.
- Strong organizational skills and attention to detail, with the ability to prioritize many tasks and complete them with accuracy and efficiency.
- Proficiency in computer skills and relevant software.
- Advanced problem solving and communication skills, and leadership qualities.
- Strong Microsoft Suite skills, including Word and Excel.
- Prolonged periods of sitting at a desk and working on a computer.
- Frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
- Frequently required to walk, stand, sit, and talk or hear.
- Occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
- Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
- Occasionally lift and/or move up to 10 pounds.
Nice To Haves
- Completion of specialized certification or training on FMLA/leave administration a plus.
- Professional Certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) desired.
- Two years of progressively more responsible work experience and demonstrated knowledge of HR laws, FMLA, CFRA, PDL, SDI, ADA, Workers' Compensation and other federal regulations pertaining to administering leaves of absence preferred.
- HRIS experience preferred.
Responsibilities
- Provides advanced level human resource expertise for leave of absence and workers’ compensation administration, accommodations, and employee safety initiatives.
- Ensures compliance with state and federal leave of absence laws.
- Identifies leave types, approves or denies requests for leave, calculates short term disability pay, monitors leave duration, ensures ADA compliance, coordinates return to work, and conducts ADA interactive conversations.
- Manages workers compensation claims, ensuring timely opening, adherence to processes, up-to-date records, and maintaining communication with adjusters.
- Maintains annual OSHA logs.
- Communicates with employees regarding their need for leave and/or modified work schedules, ensuring they are aware of responsibilities and required documentation.
- Handles the medical leave administration process from initial notice to return to work, including gathering paperwork, determining eligibility, designating leave, requesting medical certification, and accounting for intermittent leave.
- Maintains complete and accurate records of leave and accommodation requests.
- Maintains reasonable communication with employees on leave to facilitate return to work.
- Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and disability coverage.
- Communicates with department managers regarding employees on leave while maintaining medical confidentiality.
- Works closely with workers’ compensation insurance representatives.
- Evaluates all work-related accident reports.
- Assists with a safety and wellness program.
- Handles timecards for employees on LOA, ensuring accurate pay between various benefits.
- Leads accommodation interactive discussions.
- Responsible for the OSHA log and annual posting.
- Enforces compliance with applicable Federal and State OSHA regulations.
- Assembles appropriate medical information and facts regarding claims for cases pending litigation.
- Responsible for annual labor law poster distribution and updates.
- Preserves confidentiality of employee medical documentation and files.
- Maintains knowledge of all applicable leave and accommodation laws and stays up to date on changes.
- Functions as a backup to the HRIS Analyst.
- Provides support in the tracking of data and communication of benefits and payments for employees on leave.
- Identifies issues and concerns and proactively recommends resolutions.
- Performs other duties as necessary to meet department needs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
