Human Resources & I-9 Compliance Specialist

UW Candidate Experience • Laramie, WY

2d • Onsite

About The Position

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. JOB PURPOSE: Under general supervision, assist the designated Human Resources unit by coordinating and implementing activities related to the University's I-9, onboarding, and work authorization compliance.

Requirements

• Education: Bachelor’s degree or an equivalent combination of education and work experience. Candidates that do not have a degree, but have additional work-related experience as defined below will be considered.
• Experience: 1 year work-related experience providing a high-level of customer service. Candidates must be able to work in a fast-paced environment that requires cognitive flexibility and the ability to multitask in a disruptive environment.
• Required licensure, certification, registration or other requirements: Incomplete application packets may not be considered - please take care when completing your application.
• The successful candidate must be eligible to work in the United States. Current and future sponsorship for H-1B work authorization or work visa is not available for this position.
• Complete the online application and upload the following for a complete application packet: Cover letter or Letter of Interest, and Resume
• Contact information for 4 work-related references will be requested of top candidates, and must be provided at that time in the search process.

Nice To Haves

• Experience with the federal Form I-9 is a plus, but not required - willing to train the right candidate!
• Demonstrated high level of attention to detail.
• Demonstrated customer service experience.
• Demonstrated experience with Microsoft Excel.
• Demonstrated excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provide high level of customer service by assisting employees and managers with various HR inquiries.
• Provide front desk assistance to walk-in, phone, and email customers. Direct customers to the specific HR units of specialty.
• Primary contact in I-9 completion, processing and compliance.
• Provide policy review, data validation, data entry and business process review and approvals in various HR systems.
• Maintain a variety of tracking spreadsheets. Enter/modify a variety of employment data for I9s, Visas, background check systems, and in the HCM application.
• Generate and reconcile a variety of reports, queries, and research.
• Help customers troubleshoot, system, application, and other issues.
• Advise supervisors and stakeholders by providing information and details on compliance. Review and recommend business process updates aligning with continuous improvement.
• Perform research and analysis in support of the unit in order to resolve problems and/or issues and recommend solutions.
• Assist with other special projects as assigned.
• Assist other HR units when necessary.
• Participate in specialized training and orientations as needed.

Benefits

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees