Human Resources Generalist (1 Vacancy + Eligibility List)

College of the Desert•Palm Desert, CA

7d•Onsite

About The Position

College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to: Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Encourage positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and aim to make them more culturally responsive; and Strategically build buy-in and participation among colleagues for equity-related initiatives. Under the direction of the Executive Director, Human Resources & Labor Relations, perform a wide variety of administrative and technical duties in support the Office of Human Resources. The Human Resources Generalist is a confidential position and its duties normally require access to confidential information that is used to contribute significantly to the development of management positions.

Requirements

Graduation from high school
Three (3) years administrative experience in a Human Resources environment.
Knowledge of Human Resources functions and systems, District policies, procedures and methods; state and federal laws and regulations; modern office practices, procedures and equipment; record-keeping techniques and alpha and numeric filing systems; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; professional receptionist and telephone techniques.
Ability to perform a wide variety of administrative duties in support of the Office of Human Resources; assemble data for the preparation of reports; maintain complex and varied files and records; learn, interpret and apply rules, regulations, policies and procedures; operate a variety of office machines and equipment, including a computer and demonstrated ability to utilize word processing, spreadsheets, database management, and other applicable software, as well as calculator, copier and other equipment; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing to exchange information in person and on the telephone with persons of diverse backgrounds; meet schedules and time lines; prepare and type reports, correspondence and related materials; work confidentially with discretion with sensitive and private information applicable to personnel, collective bargaining and other union matters; work independently with minimal direction; exercise tact and diplomacy in dealing with sensitive or confidential matters; bend at the waist, kneel or crouch to file materials; sit or stand for extended periods of time.

Nice To Haves

Understanding of the community served
Demonstrated desire to close equity gaps and engage in equitable practices
Ability to reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility
Ability to encourage positive race-consciousness and embrace human difference
Ability to reflect on institutional and teaching practices and aim to make them more culturally responsive
Ability to strategically build buy-in and participation among colleagues for equity-related initiatives

Responsibilities

Perform administrative duties to assist the Executive Director with a variety of technical Human Resources functions and systems; facilitate communications and coordinate activities between the Executive Director, staff, public, and other personnel; work confidentially with discretion concerning personnel and disciplinary procedures, collective bargaining or other union matters.
Assist in the entire lifecycle of the recruitment process, including advertising and recruitment, review of applicant pools, communicating with search committees and chairs; and scheduling of interviews. Compile and analyze data for reports; track, maintain and report statistical applicant pool and other employee data to meet District, state and federal reporting requirements.
Conduct and oversee components of all employee Onboarding functions.
Advise students, employees and the public; regarding Human Resources information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, open and distribute mail; answer telephone calls using professional courtesy and tact and refer to appropriate staff members.
Review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose and type correspondence, memorandum and forms independently or from oral instructions; maintain personnel and office files; order and maintain office supplies and other materials.
Monitor budget expenditures and transfers; prepare requisitions and reimbursements; maintain financial records and current account balances as assigned.
Serve as the District contact for Live Scan Fingerprinting Services with appropriate state and federal agencies and local entities; process electronic fingerprinting; maintain records; notify Vice President of criminal ID/investigation reports for new employees.
Process and monitor required TB testing; notify and direct employees and others for testing and renewal; receive notification and maintain records of completed testing.
Maintain currency of documents and information on District and other websites, including employment opportunities, forms, job descriptions, and collective bargaining agreements.
Process new employees and others for entry into the employee database and payroll. Review documents for completeness and accuracy.
Disseminate and is knowledgeable regarding employee benefits; communicate benefit information to employees.
Arrange and schedule a variety of meetings, appointments and conferences; prepare materials for meetings as assigned. Attend a variety of meetings and provide administrative staff support to committees, including taking and transcribing minutes of meetings. Serve on committees as assigned.
Assist with the distribution of performance evaluations; communicate with administrators, faculty and staff regarding the deadlines for completion; monitor evaluation timelines and completion of forms.
Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year.
Seek and participate in professional development activities.
Operate a variety of office machines and equipment including a computer and applicable software including Microsoft Office, HRIS and accounting programs.
Other duties and responsibilities as assigned.