Human Resources Generalist

MIND BODY OPTIMIZATION INC•Fort Worth, TX

12d•$52,000 - $0•Onsite

About The Position

The Human Resources Generalist is a sole practitioner role responsible for managing the full scope of human resources functions across a growing, multi-state outpatient behavioral healthcare organization. While this position carries a heavy emphasis on full-cycle recruiting, with a primary focus on Advanced Practice Providers (APPs), Therapists, and Administrative staff, it also serves as the operational backbone of the HR department, touching every facet of the employee lifecycle. This role requires someone who is equally comfortable sourcing clinical talent and handling the day-to-day administrative, compliance, and employee relations responsibilities that keep a growing HR function running smoothly. As a department of one, with support from a Fractional HR Executive, this individual must be highly self-directed, resourceful, and capable of prioritizing across a broad and dynamic workload.

Requirements

Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field (or equivalent combination of education and experience)
3+ years of broad HR generalist experience, including demonstrated ownership of full-cycle recruiting
Experience recruiting licensed clinical providers (therapists, NPs, PAs, psychiatrists, or similar) strongly preferred
Proven ability to manage a broad range of HR functions with minimal oversight in a fast-paced, high-growth environment
Working knowledge of federal and multi-state employment law and HR compliance requirements
Proficiency with HRIS platforms, with Paycom experience strongly preferred
Strong organizational skills and the ability to manage competing priorities across recruitment, administrative, and employee relations tasks simultaneously
Excellent written and verbal communication skills; professional, empathetic, and responsive in all interactions
High level of discretion and sound judgment when handling sensitive employee information
Comfortable operating as a department of one: self-directed, resourceful, and solutions-oriented

Nice To Haves

Experience in outpatient behavioral health, mental health, substance use disorder, or multi-site healthcare settings
Hands-on experience with Paycom across multiple modules (Recruiting, Onboarding, HRIS, Benefits, LMS, Performance Management)
Familiarity with provider credentialing processes and multi-state clinical licensure requirements
PHR, SHRM-CP, or other HR certification
Experience administering benefits and leaves of absence across multiple states
Knowledge of state-specific employment regulations in markets where the company operates

Responsibilities

Manage end-to-end recruitment for all open positions across multiple states, including advanced practice providers (PMHNPs), licensed therapists (LCSWs, LPCs, LMFTs), associate clinicians (LPC-As, LMFT-As) and administrative/support staff
Partner with hiring managers to establish ideal candidate profiles and set realistic hiring timelines
Source candidates through job boards (Indeed, LinkedIn, etc.), professional associations, school partnerships, and referral networks
Screen resumes, conduct phone screens, and coordinate structured interview processes with clinical and operational leadership
Manage candidate communications throughout the process, ensuring a positive and professional experience from first contact through offer
Extend verbal and written offers; negotiate compensation within approved pay bands
Track all open requisitions, candidate pipelines, and hiring metrics in the applicant tracking system (ATS)
Develop and maintain provider-specific sourcing strategies to build a robust pipeline of licensed clinical talent
Serve as the central point of contact for new hire onboarding logistics, ensuring all pre-employment steps are initiated promptly upon offer acceptance
Assign onboarding tasks to new hires and relevant internal stakeholders (IT, credentialing, clinical supervisors, billing)
Monitor task completion and proactively follow up with new hires and department leads to address outstanding items prior to the start date
Coordinate licensure verification, background checks, and credentialing documents for licensed clinical staff
Ensure all required state-specific employment documentation is collected and properly filed in compliance with multi-state regulations
Facilitate new hire orientation scheduling and ensure completion of required training modules, compliance courses, and policy acknowledgments
Serve as a resource for new employees during their first 30-90 days, answering HR-related questions and connecting them with the right contacts
Continuously evaluate and improve onboarding workflows to reduce time-to-productivity and improve new hire satisfaction
Serve as the primary Paycom administrator, maintaining accurate and up-to-date employee records across all modules
Process employee changes in Paycom including new hires, terminations, status changes, pay adjustments, title changes, and department transfers
Run standard and ad hoc HR reports from Paycom to support workforce planning, compliance, and leadership decision-making
Process payroll and ensure timely and accurate processing of employment changes and maintain clean data hygiene across all Paycom records
Leverage Paycom tools (LMS, performance management, surveys, document management) to support HR program delivery and documentation
Serve as the first point of contact for employee questions related to HR policies, benefits, leave, and general employment matters
Support managers and employees through routine employee relations matters, providing guidance consistent with company policy and applicable employment law
Assist in documenting and resolving workplace concerns; escalate complex or sensitive issues to HR leadership as appropriate
Help maintain an equitable, respectful, and compliant work environment across all locations and remote employees
Assist employees with benefits enrollment, changes, and questions; coordinate with benefits brokers and carriers to resolve issues
Manage benefits-related administrative tasks in Paycom including open enrollment setup, life event changes, and COBRA notifications
Track and administer leave of absence requests (FMLA, state leave, personal leave) in compliance with applicable federal and state regulations
Support annual open enrollment planning and communication efforts
Ensure HR practices, documentation, and recordkeeping comply with federal and multi-state employment laws (FMLA, ADA, FLSA, state-specific leave laws, etc.)
Maintain and update employee handbooks, HR policies, and standard operating procedures as needed
Track and support license and certification renewals for clinical staff across all operating states
Prepare and maintain required HR-related documentation including offer letters, employment agreements, performance improvement plans, and separation paperwork
Support audit readiness by ensuring personnel files and HR records are complete, accurate, and properly maintained in Paycom
Assist with the development and rollout of HR programs, initiatives, and process improvements as the organization scales
Identify opportunities to better leverage Paycom functionality to automate or streamline HR administrative tasks
Contribute to workforce planning, compensation benchmarking, and organizational development efforts
Support leadership with special HR projects, reporting, and analysis as needed