Human Resources Generalist

Jefferson County • Beaumont, TX

9d • Onsite

About The Position

Supports the goals, objectives, and mission of the Human Resources and Risk Management Departments by performing a wide range of specialized and administrative HR duties. This role involves greeting and assisting applicants, managing department communications, preparing various documents, updating job descriptions, processing applications and new hire paperwork, conducting onboarding and employment verifications, maintaining files, and handling open records requests. The position also involves ordering office supplies, assisting with projects, managing confidential material, consulting with managers on personnel needs, advising on County policies, assisting with the identification badge system, and providing clerical backup for the Risk Management Department. Additionally, the role may assist with the development and presentation of training programs and orientation. Regular and predictable attendance is essential.

Requirements

• High school diploma or GED
• 2 to 3 years of job related experience
• Specialized knowledge of secretarial, clerical and computer functions including experience using Microsoft Word, Excel and PowerPoint
• Knowledge of principles and practices of public personnel administration
• Knowledge of Federal and State laws relating to employment and labor relations
• Knowledge of accepted office practices and procedures
• Advanced computer skills including working knowledge of job related software
• Ability to read and interpret complex laws and administrative documents
• Ability to present ideas and recommendations effectively either orally or in written form
• Excellent interpersonal skills
• Ability to set up and maintain confidential files
• Ability to manage routine office details
• Ability to work with minimal or no supervision
• Ability to communicate effectively orally and in writing
• Ability to establish and maintain effective working relationships with supervisors, peers and the general public

Nice To Haves

• Bachelors degree in Human Resources or other related field preferred
• Experience in a Human Resources office
• Advanced training/college courses in Human Resources and/or Office Administration desirable

Responsibilities

• Greets and assists applicants and/or public; answers incoming telephone calls; maintains general department email.
• Prepares and types correspondence, memos, reports, forms, requisitions, and other documents.
• Updates and maintains ongoing job descriptions; prepares, copies, distributes and posts descriptions for all job vacancies in a timely manner.
• Prepares and processes all job applications/resumes received; contacts applicants.
• Prepares and processes new employee paperwork via online portal; completes employee onboarding testing and previous employment verifications.
• Maintains and updates various files, records, processes open records requests; opens and distributes mail.
• Orders office supplies for department.
• Assists Director and other staff with projects as directed; responsible for confidential material.
• Consults with managers in developing position descriptions and identifying personnel and organizational development needs.
• Compiles and maintains various employee records; may advise management and employees on County policies and procedures.
• Assists in maintaining identification badge system for County, including printing ID badges and troubleshooting badge issues and requests.
• Provides clerical backup relief for Risk Management Department.
• Assists with the development and presentation of training programs and orientation as needed.
• Performs other job related duties as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED