Human Resources Generalist

GHT•Miami, FL

20d•Onsite

About The Position

The HR Generalist is a trusted partner to employees and managers at a multi-company organization supporting a workforce of 400+ people. The role carries out day-to-day HR and workplace safety activities across the employee lifecycle, including recruiting and onboarding, employee relations, benefits and leave administration, compliance, and safety. The HR Generalist works independently within defined limits, owns assigned results, and escalates matters requiring HR Manager or management decisions. The position plans and coordinates staffing and hiring activities, annual enrollment and review cycles, compliance and safety training, and workplace inspections. It coordinates onboarding, offboarding, payroll changes, benefits and workers’ compensation matters, and employee training. The role serves as a first point of contact for routine employee and manager questions; supports employee relations, performance management, engagement, and recognition; administers benefits, leave, accommodations, safety programs, workers’ compensation claims, and HR records; and monitors employment-law and OSHA compliance. It also supports continuous improvement under the company’s Lean 5S and industrial security programs. The HR Generalist is accountable for accurate, timely HRIS, payroll, onboarding, leave, OSHA, and workers’ compensation records and documentation; prompt incident investigations; and keeping the HR Manager informed of issues, risks, and trends. Decisions with significant legal or organizational risk, including certain disciplinary actions, complex investigations, policy exceptions, leave denials, and government or attorney contacts, must be escalated for HR Manager or management approval.

Requirements

Bachelor’s degree in Human Resources Management, Business Administration, or a related field, or equivalent experience.
3–5 years of HR generalist experience; the posting also lists a minimum of 2 years of human resources experience as required.
Working knowledge of employment law and HR best practices.
Working knowledge of OSHA regulations and experience administering a workplace safety program and workers’ compensation claims.
Experience with an HRIS such as BambooHR, ADP, Paylocity, or similar.
Fluency in spoken and written English and Spanish; English and Spanish are listed as required languages.
Strong written and verbal communication skills.
At least 1 year of experience using AI tools.
Sound judgment and ability to work independently within defined authority, recognize when to escalate, manage multiple priorities, and handle confidential information discreetly.
Strong service orientation, ownership, follow-through, and accountability for results.
Approachable and trustworthy with employees at all levels, balancing employee and business needs.
Detail-oriented, organized, dependable, and comfortable with data and basic reporting in Excel or similar tools.
Proactive mindset and interest in continuous improvement.
Ability to work safely and follow safety standards.
Ability to sit and work at a computer for extended periods.
Ability to communicate effectively in person, by phone, and by video.
Ability to walk, stand, and climb stairs as needed for workplace safety inspections.
Ability to work in varying environmental conditions, including heat, cold, noise, and dust, when inspecting work areas.
Ability to wear personal protective equipment during inspections.
Ability to lift and carry up to 25 pounds following appropriate safety procedures.
Vision abilities including close vision, distance vision, and the ability to adjust focus.
Occasional travel between company locations and flexibility with hours for events, investigations, or emergencies.
Ability to commute to Miami, FL 33122; the listed work location is in person.

Nice To Haves

Master’s degree in Human Resources Management.
PHR, SPHR, SHRM-CP, or SHRM-SCP certification.
OSHA 10/30-hour certification or a safety credential such as CSP or ASP.
Multi-state compliance and workplace investigation experience.
Experience in a company with 400–600 employees.

Responsibilities

Partner with hiring managers to plan staffing needs, write job postings, and define candidate profiles.
Coordinate candidate screening, interviews, offer letters, and background checks with hiring managers.
Schedule and coordinate annual open enrollment, performance review, and compensation review cycles.
Maintain the annual compliance and safety training calendar and workplace inspection schedule.
Draft recommended updates to the employee handbook, HR policies, and written safety program for HR Manager review and approval.
Identify HR process improvements and recommend them to the HR Manager.
Coordinate new hire orientation, onboarding, offboarding, exit interviews, and final pay.
Work with payroll to process new hires, changes, and terminations accurately and on time.
Work with brokers and carriers to resolve benefits and workers’ compensation issues.
Coordinate compliance, safety, and leadership development training; track completion and gather feedback.
Coordinate safety committee meetings and safety training sessions.
Respond to employee and manager questions on policies, performance, and workplace concerns, resolving routine matters in a timely manner.
Investigate employee concerns and complaints, document findings, recommend resolutions, and escalate complex or high-risk matters.
Advise managers on performance management, corrective action, and difficult conversations within policy.
Support employee engagement initiatives, surveys, and recognition programs.
Administer health, dental, vision, retirement, and other benefit programs and answer employee benefits questions.
Manage leaves of absence and accommodation requests in line with company policy and applicable law; escalate denials and complex cases.
Carry out the company safety program, including safety committee support, employee safety communications, and follow-through on corrective actions.
Maintain OSHA compliance records, including OSHA 300, 300A, and 301 logs and required postings.
Conduct workplace inspections and hazard assessments and follow up on corrective actions.
Investigate incidents, injuries, and near-misses; identify root causes and recommend preventive measures.
Administer workers’ compensation claims and coordinate return-to-work and modified-duty programs.
Track safety metrics, such as incident rates and claims, and report trends to the HR Manager.
Apply and monitor compliance with federal, state, and local employment laws; escalate risks and support EEO-1 and ACA reporting.
Maintain accurate employee records and HRIS data, prepare for audits, and report on headcount, turnover, and other metrics.
Participate in and support continual process improvement under the company’s Lean 5S and industrial security programs.
Report to the supervisor any corrective actions that need to be taken.
Maintain an excellent working relationship with co-workers, the management team, and staff members of other departments.
Complete other tasks assigned by the HR Manager.
Complete onboarding documentation, including I-9 verification, accurately and within legal deadlines.
Keep HR, safety, leave, workers’ compensation, and HRIS records accurate, complete, and filed by required deadlines.
Deliver HR-related payroll changes accurately and on time.
Begin incident investigations promptly and document findings and corrective actions fully.
Keep the HR Manager informed of open issues, risks, and trends, and escalate early.