Human Resources Generalist

RWI Logistics•Fort Thomas, KY

11d

About The Position

The HR Generalist supports daily Human Resources operations and serves as a resource for employees and managers regarding HR policies, benefits, and procedures. Under the direction of the VP of HR and in support of the Executive Leadership Team, the position manages core HR functions such as recruitment, onboarding, benefits administration, recordkeeping, and regulatory compliance. The role also handles confidential information, maintains employee files, coordinates meetings and interviews, provides general office administrative support, and assists with special projects. It requires strong communication skills, adaptability, sound judgment, and a proactive approach to planning, prioritizing, and managing a varied workload, as well as identifying opportunities to improve office practices and procedures. The position performs payroll and benefits administration, maintains accurate employee and HRIS records, supports compliance with employment laws and reporting requirements, and serves as an initial contact for HR questions. It manages full-cycle recruitment and supports candidate and new-hire processes. Administrative responsibilities include office coordination, scheduling, document maintenance, supply ordering, and coordination of office maintenance. The role provides support to the VP of HR and other members of the Executive Leadership Team as needed.

Requirements

At least 3 years of experience in a Human Resources generalist capacity.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
Experience with HRIS and payroll systems.
Working knowledge of employment law and compliance requirements, including FMLA, ADA, EEOC, ERISA, and I-9/E-Verify.
Well-developed verbal and written communication skills, including the ability to explain policies clearly to employees at all levels.
Strong prioritization and multitasking skills, with a high sense of urgency and accountability.
Excellent attention to detail and organizational skills, particularly when handling confidential information.
Commitment to executional excellence and outstanding internal customer service.
Ability to work effectively independently and as part of a collaborative HR team.

Nice To Haves

Bachelor's degree in Human Resources, Business, or a related field; equivalent experience will be considered.
Experience in a fast-paced or growing organization.
Experience with Paycor.
Proficiency with applicant tracking systems.

Responsibilities

Maintain confidentiality and ensure the accuracy and integrity of employee files and HRIS records in electronic and paper systems.
Review weekly payroll activity and verify timecards, hours, overtime, PTO, commission payouts, and taxes, confirming details with managers and employees as needed.
Process weekly payroll and generate payroll registers and reports as needed.
Maintain records of payroll changes and supporting documentation for audits.
Verify filing of payroll tax returns and year-end W-2 forms.
Administer garnishments, 401(k) contributions, and benefits deductions.
Administer or support employee benefit programs, including enrollments, terminations, qualifying life events, dependent eligibility verification, benefits data management, and coordination with payroll, vendors, and third-party administrators.
Maintain benefits data integrity and compile reporting to support compliance and cost management.
Monitor legal requirements and government reporting regulations affecting HR; keep policies, procedures, and filings current and compliant.
Maintain USCIS E-Verify and Form I-9 compliance, including periodic self-audits and corrective action as needed.
Serve as a first point of contact for employee and manager HR questions, escalating complex issues as appropriate.
Support new-hire orientation, completion of new-hire paperwork, and other onboarding activities.
Keep the VP of HR updated on legal requirements and government reporting regulations affecting HR and compliance.
Manage full-cycle recruitment, including job postings, sourcing, screening, interview coordination, feedback collection, offer negotiation, and onboarding coordination.
Build knowledge of company structure, departmental goals, and role expectations to help identify candidate fit.
Establish and maintain relationships with local colleges and universities, including administration, faculty, career services, and student organizations.
Participate in school events, career fairs, information sessions, career services events, and other student and faculty outreach opportunities.
Provide weekly or as-needed analysis of recruitment metrics and sourcing, candidate engagement, and overall recruitment performance.
Maintain applicant tracking system data, including candidate records and job postings, and confirm new hires through pre-employment and their first day.
Provide general office support and coordinate with relevant departments to maintain a professional workplace.
Manage calendars, conference room scheduling, meeting logistics, and event coordination for internal and external meetings.
Maintain company documents, including phone lists and seating charts, and keep bulletin boards current and legally compliant.
Monitor office supply inventory, anticipate needs, place and expedite orders, and verify receipt of supplies.
Coordinate office maintenance and repairs, including vendor and service provider management.
Recommend and support planning, communication, and implementation of approaches, policies, and procedures to improve HR efficiency and service delivery.
Support the VP of HR and other members of the Executive Leadership Team as needed.
Perform other duties as required and assigned.