Human Resources Generalist

Spence-Chapin Services to Families and Children•New York, NY

12d•$80,000 - $90,000•Onsite

About The Position

Spence-Chapin is seeking a Human Resources Generalist to support the Senior Director of Human Resources and perform a broad range of HR, administrative, and analytical duties. The role is a pivotal part of the HR team, supporting daily processes with particular emphasis on recruitment, hiring, onboarding, employee support, and HR administration. The successful candidate is resourceful, detail- and deadline-oriented, and able to manage multiple projects. This is a full-time, in-person position with an annual salary range of $80,000–$90,000, commensurate with experience. Spence-Chapin is a New York City-based nonprofit that has provided adoption services and support for more than 110 years. Its programs include domestic and international adoption, birth parent services, well-being services, and international humanitarian aid. The organization describes its culture as one of excellence, inclusivity, compassion, flexibility, and support, and offers a competitive benefits package.

Requirements

Bachelor’s degree in a related field.
Nonprofit experience.
Exceptional communication, interpersonal, and decision-making skills.
Demonstrated success conducting interviews by phone, video, and in person.
Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
Experience with database platforms, particularly recruitment, training, and payroll systems.
Excellent organizational and interpersonal skills, including the ability to prioritize workload, administer, and resolve problems.
Excellent oral and written communication skills, including public speaking and presentation skills.
Ability to work collaboratively and independently.
Ability to multitask with strong attention to detail.
Highly organized with a positive attitude.

Nice To Haves

Three to five years of experience in recruitment and knowledge across all areas of human resources.
Experience in adoption, foster care systems, or child welfare.
HR certification.

Responsibilities

Handle administrative tasks for recruiting, onboarding, and new-hire orientation.
Create and conduct virtual HR trainings, including new-staff orientation and other trainings as directed.
Manage recruitment and partner with hiring managers to clarify qualifications and screening criteria.
Create job descriptions and post openings internally and externally.
Respond to candidate inquiries, review resumes, and conduct initial employment screenings.
Coordinate subsequent interviews between candidates and hiring managers.
Communicate and collaborate with staffing agencies for temporary workers as needed.
Draft and transmit employment offer letters.
Process new hires for required clearances and conduct reference checks.
Oversee employee team-building activities, incentive programs, and events, including birthday celebrations and holiday parties.
Represent the employer at community and career fairs.
Maintain and organize paper and digital personnel files in compliance with licensing audits and applicable employment laws and regulations, and recommend best practices.
Review policies and practices to maintain compliance.
Maintain knowledge of HR trends, best practices, regulatory changes, and new technologies.
Assist with interpreting and executing personnel procedures and policies and provide guidance for business operations.
Assist with administering and providing information about employee benefits and leaves, payroll, and time and attendance.
Assist with maintaining the employee personnel manual and organizational chart, and contribute to policy development.
Use discretion and maintain confidentiality when handling sensitive information.
Handle employment-related questions and concerns, referring complex or sensitive matters to the Senior Director of Human Resources.
Attend and participate in employee disciplinary meetings and investigations.
Conduct exit interviews.
Follow standard operating procedures, including internal communications.
Perform other department- or agency-related duties and special projects as directed by the supervisor.