Human Resources Generalist, Diocese of Allentown

Diocese of Allentown•Allentown, PA

15h•Onsite

About The Position

The Administrative offices at the Diocese of Allentown is in search of an experienced individual to maintain a steady flow of work to meet operating time frames for the Executive Director of Human Resources and staff of the Office of Human Resources. The ideal candidate will participate in the day-to-day administration of policies and programs covering recruitment onboarding for all diocesan entities and duties including the following: Prepare and maintain personnel files for all administrative Diocesan employees. Record and maintain employee job description and performance review data and files. Act as Local Safe Environment Coordinator for Administration in conjunction with Safe Environment department. Ensure that all new hires have required background checks and clearances in place prior to starting. Responsible for maintaining documentation in personnel files. Assist Pension Manager with responding to all pension-related inquiries from active employees, term non-vested employees, term vested employees and retirees. Assist employees with questions concerning the employees vacation accrual, balances, and request for time off. Assists Pastors, Principals and Administrators with the preparation of up-to-date job descriptions. Post job description and/or advertisement on the Diocesan career site. Receive, log and review resumes; send acknowledgement to applicants. Schedule interviews, as requested. Facilitate new hire materials and new hire orientations and onboarding for the administration. Initiate offboarding processes when an employee leaves employment. Will assist the Human Resources Manager with ACA preparation and reporting. Maintain employee phone directories for MLK & administrative offices. Order and proof employee business cards as requested. Assist with unemployment forms and questions for all locations. Train new bookkeepers on new hire paperwork processes and other HR functions. General administrative support for Human Resources team. Complete employment verifications as needed. Develop and maintain spreadsheets, reports and forms as required. Assists with the preparation of reports, etc. for meetings and events. Prepare monthly birthday posting and maintain list, assist with preparation for luncheons and other employee centered events. Functions as additional contact person for all diocesan human resource-related matters. Performs other duties as required and/or assigned. Additional Conditions of Employment Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Requirements

Bachelor's Degree in Business Administration or other related field; or equivalent combination of education & experience.
3+ years of Human Resources experience required, with a minimum of experience in two or more functional areas of Human Resources.
Knowledge of principles and practices of Human Resources administration, including an understanding of federal and state employment laws.
Effective oral and written communication skills & strong interpersonal skills.
Ability to communicate with all entities in a kind, prompt, and professional manner.
Ability to establish and maintain healthy working relationships with people in course of work.
Ability to objectively coach employees through complex, difficult, and sometimes highly sensitive issues.
Ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulations and/or law.
Outstanding time management and organizational skills.
Flexibility with the ability to prioritize projects as priorities change.
Ability to maintain a high level of confidentiality and demonstrate dependability and trustworthiness is required.
Must be self-motivated and capable of working independently as well as part of a team.
Excellent computer skills in Microsoft Office required and willingness to learn other applications as required.
Valid Pennsylvania driver's license.

Nice To Haves

Degree or certificate in Human Resources a plus.

Responsibilities

Prepare and maintain personnel files for all administrative Diocesan employees.
Record and maintain employee job description and performance review data and files.
Act as Local Safe Environment Coordinator for Administration in conjunction with Safe Environment department.
Ensure that all new hires have required background checks and clearances in place prior to starting.
Responsible for maintaining documentation in personnel files.
Assist Pension Manager with responding to all pension-related inquiries from active employees, term non-vested employees, term vested employees and retirees.
Assist employees with questions concerning the employees vacation accrual, balances, and request for time off.
Assists Pastors, Principals and Administrators with the preparation of up-to-date job descriptions.
Post job description and/or advertisement on the Diocesan career site.
Receive, log and review resumes; send acknowledgement to applicants.
Schedule interviews, as requested.
Facilitate new hire materials and new hire orientations and onboarding for the administration.
Initiate offboarding processes when an employee leaves employment.
Assist the Human Resources Manager with ACA preparation and reporting.
Maintain employee phone directories for MLK & administrative offices.
Order and proof employee business cards as requested.
Assist with unemployment forms and questions for all locations.
Train new bookkeepers on new hire paperwork processes and other HR functions.
General administrative support for Human Resources team.
Complete employment verifications as needed.
Develop and maintain spreadsheets, reports and forms as required.
Assists with the preparation of reports, etc. for meetings and events.
Prepare monthly birthday posting and maintain list, assist with preparation for luncheons and other employee centered events.
Functions as additional contact person for all diocesan human resource-related matters.
Performs other duties as required and/or assigned.