Human Resources Generalist

BOYS AND GIRLS CLUBS OF TOPEKA•Topeka, KS

7d•Hybrid

About The Position

The Human Resources Generalist (HRG) owns BGCT's recruitment, onboarding and new hire orientation process for employees and volunteers. The HRG manages every applicant from an approved vacancy through Cleared to Start, keeps candidates moving and informed, and delivers an orientation that prepares each new hire to work safely and confidently with youth from day one. Recruitment, onboarding and orientation are the primary focus of this position and should represent the majority of the HRG's time. The HRG also maintains HRIS records, administers benefits enrollment and supports performance management and employee relations under the direction of the VP of Finance and Administration.

Requirements

Bachelor's degree from a four-year accredited college or university with a track record of successful leadership experience or 2+ years work experience in human resources administration
Experience in recruiting, benefits administration, and compliance
Strong attention to detail
Able to maintain strict confidentiality
Microsoft Office skill set required
Self-motivated
Ability to plan, organize and manage complex initiatives with varied deliverables
Ability to cultivate and maintain positive relationships with individuals
Strong communication skills, both oral and written
Comfortable presenting to groups and facilitating new hire orientation
Ability to deal effectively with conflict and discipline problems
Demonstrated teamwork skills and collaboration to achieve successful outcomes
Demonstrated independent work skills to guide effective decision making and positive results for the BGCT
Acceptable KS Motor Vehicle Record (meets BGCT insurance standards)

Nice To Haves

Experience managing high-volume recruitment and onboarding, preferably in a youth-serving or education setting
Familiarity with background screening and childcare licensing requirements
HRIS experience preferred

Responsibilities

Facilitates and owns every hiring step within BGCT's established hiring timelines.
Opens approved positions promptly, posts through the HRIS and other recruitment channels, and builds candidate pipelines for high-volume and hard-to-fill roles.
Screens applications daily for minimum qualifications and follows up with applicants to complete missing information before routing to hiring managers.
Confirms the interview panel and questions with the hiring manager and schedules interviews through the HRIS.
Facilitates interviews, ensures panelists have materials, and participates on the panel when requested.
Gathers panel documentation and the hiring manager's Recommendation for Hire and verifies the file is complete.
Completes reference checks, routes the file for approval, and issues authorized offers.
Keeps every active applicant informed at each stage and sends timely dispositions.
Maintains a recruitment dashboard, follows up on missed timelines, and escalates delays to the responsible leader.
Coordinates pre-employment activities, including HRIS system self-onboarding, I-9 verification, fingerprinting, ID badge and required documents.
Designates employees Cleared to Start only after all requirements are verified, and confirms first-day readiness with the hiring manager.
Plans and facilitates new hire orientation for employees and volunteers covering BGCT culture, child and club safety, workplace safety, professional conduct, and zero tolerance for harassment, discrimination and racism.
Coordinates IT and facility requirements so new hires have tools and workspace on day one.
Serves as point of contact for new hires during their transition and gathers feedback to improve onboarding.
Initiates, tracks and documents both required background screenings for employees and volunteers: BGCA-endorsed (initial and annual) and Kansas Office of Early Childhood (OEC).
Completes professional and prior Boys & Girls Club references in accordance with BGCT policy and BGCA requirements.
Handles flagged results according to BGCT policy and keeps screening information confidential.
Maintains HRIS system as the official applicant and employee system of record, ensuring accurate candidate, employee and volunteer records.
Generates workforce reports on turnover, vacancies and staffing trends.
Manages benefits enrollment, changes and employee communication, including new hire enrollment during onboarding.
Serves as liaison with benefit providers, resolves issues in a timely manner, and supports employee understanding and use of benefits.
Serves as an approachable first point of contact for employee questions on HR policies and procedures.
Refers complex or sensitive employee relations matters to the VP of Finance and Administration and coordinates with any additional parties as directed.
Supports administration of the annual performance review process, including tracking completion by supervisors and employees.
Keeps current on HR best practices, employment law and BGCA requirements affecting recruitment and onboarding.
Performs special assignments and projects as directed by the CEO or VP of Finance and Administration.
Additional duties as assigned by supervisor.
Models healthy behavior while working with Club members.
Embraces BGCT's focus on inclusion of all members.
Participates in annual professional development opportunities.
Ensures BGCT is, and remains, an environment free of sexual, physical, or emotional abuse.