Human Resources Generalist II

University of Florida•Gainesville, FL

1d•Onsite

About The Position

Supports the recruitment and personnel needs of Business Affairs | Construction, Facilities & Real Estate (BA | CFRE) departments. This role involves managing various aspects of the hiring process, investigating employment-related issues, facilitating onboarding, and providing support for benefits and retirement. The Human Resources Generalist II will create new hire letters, manage onboarding paperwork, create necessary system accounts and employee records, and ensure all new hire documentation is complete. They will maintain up-to-date knowledge of University policies, procedures, and relevant state and federal laws to ensure compliance in all HR processes. This position also serves as a point of contact for employees and managers regarding HR policies, benefits, and retirement information, including assisting with enrollment and qualifying status changes. Additionally, the role involves processing Personnel Action Requests (PARs), managing HR office files, and assisting with employee separations and data entry. A criminal background check will be conducted for this position.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
Demonstrated proficiency in PeopleSoft functionality as it relates to UF HR and payroll functions
Demonstrated proficiency with computers and basic software applications, including Microsoft Word, Excel, and e-mail/calendar programs
Demonstrated planning and organizational skills
Demonstrated communication skills (verbal and written)
Demonstrated customer service skills
Demonstrated strong interpersonal skills
Demonstrated ability to understand and apply applicable rules, regulations, policies, and procedures
Ability to make independent decisions within parameters set
Ability to work in a multi-cultural environment

Nice To Haves

Demonstrated knowledge of PeopleSoft, as it relates to UF HR and payroll functions
Demonstrated knowledge of computers and basic software applications, including Microsoft Word, Excel, and e-mail/calendar programs
Society for Human Resource Management (SHRM) Certified Professional (SHRM-CP), SHRM Senior Certified Professional (SHRM-SCP), HRCI Professional of Human Resources (PHR), or HRCI Senior Professional of Human Resources (SPHR) preferred

Responsibilities

Supports departments with recruitment and hiring processes needs, including reviewing and updating position descriptions before posting; posting positions online; Position Reclassifications, reviewing and clearing hiring packets, background screening reports, Reassignments, Employment of Relatives approval request, Immigration Clearance when needed, Animal Contact approvals, Physical Waiver/Requests, Commercial Driver’s License (CDL) Clearance approvals etc.
Investigates matters of significance including complex and unusual issues related to hiring process, employment of relatives, Immigration approval process, education discrepancies, experience verification, Job Data Corrections, and pay discrepancies, etc.
Creates new hire letters and is responsible for the onboarding of the new employees, including completing all new hire paperwork (I-9, etc.), creating Gatorlink account, Creating UFID, entering ePAF, Creating New Hire Folders, ID badge, Payroll Cost Distributions etc.
Maintains a current working knowledge of University’s policies and procedures to ensure hiring process and procedures are in alignment.
Communicates and interprets human resources policies and procedures and state and federal laws for managers, employees and job candidates.
Serves as backup for the new hire benefits and retirement information sessions at CFRE New Hire Orientation, as scheduled, and otherwise attends monthly new hire benefit and retirement information sessions provided by UFHR to support BA | CFRE employees.
Assists newly hired employees with their initial benefits enrollment and assist current employees with annual open enrollment changes.
Advises employees regarding all benefits, limitations, exclusions, coverage, and cost of each plan, as well as the frequency of payroll deductions.
Assists employees with qualifying status changes to add, delete and/or change coverage.
Provides broad communication to users within BA | CFRE regarding UF updates (new hire benefits, open enrollment, etc.)
Processes Personnel Action Requests (PAR) in a timely manner (used as a means for departments to communicate staffing changes).
Communicates with UF Human Resources (UF HR) Classification & Compensation office and processes job description updates and pay changes.
Provides phone coverage and customer service for the BA | CFRE HR Office.
Manages office and electronic files. Routine updates, scans and purges files.
Ensures that all employee personnel files are maintained according to established policy and procedures.
Creates initial personnel files for new hires in BA | CFRE, adds policy updates that employees have signed for (ex., new attendance policy, on-call pay policy, etc.), outside activities forms, employment of relative’s forms, etc.
Pulls terminated files and holds in suspension until can be disposed of per UF’s record retention schedule and policies.
Assists with entering ePAFs for separation and Person of Interest (POI).