Human Resources Generalist II

University of Florida•Gainesville, FL

7d•$59,500 - $61,500

About The Position

This position serves as a primary departmental contact for faculty, staff, OPS, and visiting scholar recruitment activities. The role coordinates the full recruitment lifecycle, including position description development, job requisitions, recruitment advertising, applicant tracking, interview coordination, reference and credential verification, hiring proposal preparation, and onboarding activities. The Generalist advises hiring managers regarding University, College, and regulatory requirements associated with recruitment and employment actions. Additionally, this role facilitates employee onboarding and offboarding processes, ensuring completion of required documentation, employment eligibility verification, system access requests, and departmental orientation. The position also administers immigration-related processes for foreign national employees and visiting scholars, serving as a departmental liaison with UF International Center (UFIC), Environmental Health & Safety (EH&S), College HR, and sponsoring faculty to facilitate visa sponsorship activities and ensure compliance with university, state, and federal employment authorization requirements. The role coordinates departmental HR deadlines, workforce planning activities, and personnel actions to ensure timely completion of hiring, reappointments, separations, and related employment transactions. This role also administers graduate assistant, student assistant, Federal Work Study, OPS, volunteer, and observer personnel processes, coordinating appointments, reappointments, funding changes, and separations while ensuring compliance with University policies, graduate school requirements, and applicable employment regulations. The Generalist prepares and manages Graduate Assistant Letters of Appointment, reappointment notices, tuition waivers, and associated personnel transactions, collaborating with faculty, the Research Administrator, Assistant Director, College HR, and other stakeholders to ensure appointment accuracy, funding alignment, and timely processing. The role maintains appointment records, monitors appointment deadlines, and provides guidance to students, faculty, and supervisors regarding employment policies, procedures, and requirements. The position serves as departmental ePAF Originator and initiates a wide range of personnel transactions including hires, reappointments, terminations, leaves of absence, FTE changes, funding updates, pay adjustments, additional compensation, vacation leave cash-outs, Persons of Interest, and other employment actions. This role prepares payroll distributions and maintains required supporting documentation within University recordkeeping systems. The Generalist serves as a liaison with College Human Resources regarding personnel actions, policy interpretation, employee relations matters, and complex HR issues, advising faculty, supervisors, and administrators on human resource policies, procedures, and best practices. The role ensures compliance with University regulations, state and federal employment requirements, and records retention standards. Furthermore, the position administers faculty promotion and tenure (T&P), post-tenure review (PTR), and related faculty evaluation processes, providing guidance to faculty and leadership regarding timelines, procedures, and documentation requirements. The Generalist coordinates collection and review of materials, management of external reviewer solicitations, faculty voting processes, and submission of required documentation through University systems, while maintaining records, monitoring deadlines, and ensuring compliance with College and University policies governing faculty review processes. The role also coordinates departmental payroll and time reporting activities for faculty, staff, OPS employees, and students, reviewing payroll records, pay lists, and time reporting submissions for accuracy and completeness, and ensuring departmental payroll actions are submitted and approved by established deadlines. The Generalist maintains confidential personnel records and departmental HR files in accordance with University records retention requirements, managing UF affiliations, UFID creation requests, departmental directories, and workforce records. The role prepares employment-related reports and HR data for leadership decision-making and performs special projects and other related duties as assigned in support of departmental operations.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

Knowledge of UF HR systems.
Experience managing Graduate Student Appointments, Tuition Waivers, and visa processes for foreign nationals is strongly preferred.
State of Florida Notary Public.

Responsibilities

Serve as the primary departmental contact for faculty, staff, OPS, and visiting scholar recruitment activities.
Coordinate the full recruitment lifecycle, including position description development, job requisitions, recruitment advertising, applicant tracking, interview coordination, reference and credential verification, hiring proposal preparation, and onboarding activities.
Advise hiring managers regarding University, College, and regulatory requirements associated with recruitment and employment actions.
Facilitate employee onboarding and offboarding processes, ensuring completion of required documentation, employment eligibility verification, system access requests, and departmental orientation.
Coordinate with College Human Resources, UF Human Resources, hiring managers, and new employees to ensure a seamless employee experience.
Administer immigration-related processes for foreign national employees and visiting scholars.
Serve as departmental liaison with UF International Center (UFIC), Environmental Health & Safety (EH&S), College HR, and sponsoring faculty to facilitate visa sponsorship activities and ensure compliance with university, state, and federal employment authorization requirements.
Monitor visa expirations and maintain required documentation.
Coordinate department HR deadlines, workforce planning activities, and personnel actions to ensure timely completion of hiring, reappointments, separations, and related employment transactions.
Administer graduate assistant, student assistant, Federal Work Study, OPS, volunteer, and observer personnel processes.
Coordinate appointments, reappointments, funding changes, and separations while ensuring compliance with University policies, graduate school requirements, and applicable employment regulations.
Prepare and manage Graduate Assistant Letters of Appointment, reappointment notices, tuition waivers, and associated personnel transactions.
Collaborate with faculty, the Research Administrator, Assistant Director, College HR, and other stakeholders to ensure appointment accuracy, funding alignment, and timely processing.
Maintain appointment records, monitor appointment deadlines, and provide guidance to students, faculty, and supervisors regarding employment policies, procedures, and requirements.
Serve as departmental ePAF Originator and initiate a wide range of personnel transactions including hires, reappointments, terminations, leaves of absence, FTE changes, funding updates, pay adjustments, additional compensation, vacation leave cash-outs, Persons of Interest, and other employment actions.
Prepare payroll distributions and maintain required supporting documentation within University recordkeeping systems.
Serve as a liaison with College Human Resources regarding personnel actions, policy interpretation, employee relations matters, and complex HR issues.
Advise faculty, supervisors, and administrators on human resource policies, procedures, and best practices.
Ensure compliance with University regulations, state and federal employment requirements, and records retention standards.
Administer faculty promotion and tenure (T&P), post-tenure review (PTR), and related faculty evaluation processes.
Provide guidance to faculty and leadership regarding timelines, procedures, and documentation requirements.
Coordinate collection and review of materials, management of external reviewer solicitations, faculty voting processes, and submission of required documentation through University systems.
Maintain records, monitor deadlines, and ensure compliance with College and University policies governing faculty review processes.
Coordinate departmental payroll and time reporting activities for faculty, staff, OPS employees, and students.
Review payroll records, pay lists, and time reporting submissions for accuracy and completeness.
Ensure departmental payroll actions are submitted and approved by established deadlines and work with supervisors and central offices to resolve discrepancies.
Maintain payroll approval structures, reporting relationships, and time approval groups as needed.
Maintain confidential personnel records and departmental HR files in accordance with University records retention requirements.
Manage UF affiliations, UFID creation requests, departmental directories, and workforce records.
Prepare employment-related reports and HR data for leadership decision-making.
Perform special projects and other related duties as assigned in support of departmental operations.