Human Resources Generalist and Student Employment Specialist

DePauw University•Greencastle, IN

25d•Onsite

About The Position

The HR Generalist & Student Employment Specialist serves as a key member of the Human Resources team while also working closely with Financial Aid. The position supports a broad range of human resource functions while overseeing the administration of the institution's student employment program. This position is responsible for ensuring compliance with employment and financial aid regulations and institutional policies, coordinating recruitment and onboarding activities, maintaining employee records, and providing guidance to supervisors, employees, and student workers. The role promotes a positive employment experience and contributes to organizational effectiveness through excellent customer service and operational support.

Requirements

Bachelor's degree in Human Resources, Business Administration, Higher Education Administration, or a related field required.
Two years of progressively responsible human resources or student employment experience.
Knowledge of employment laws, HR best practices, and compliance requirements.
Ability to maintain confidentiality and exercise sound judgment.
Intermediate: Ability to read and interpret documents.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of an organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Experience with Microsoft Office products, Google Applications, plus particular experience in databases and spreadsheets would be helpful.
Experience with HRIS systems.

Nice To Haves

Human Resources certification such as SHRM-CP, SHRM-SCP, PHR, or equivalent.
Experience coordinating and administering employment, recruitment, or student employment programs.
Experience working in higher education or a student-centered environment.
Knowledge of employee benefits plans.
Familiarity with HRIS, applicant tracking systems and Workday.
PHR certification preferred but not required.

Responsibilities

Assist with recruitment, interviewing, hiring, onboarding, and orientation processes for employees.
Administer employee personnel actions, including new hires, transfers, promotions, status changes, and separations.
Maintain accurate employee records and ensure compliance with applicable federal, state, and institutional regulations.
Respond to employee inquiries regarding HR policies, benefits, payroll, and employment practices.
Assist with employee relations matters by providing guidance, documentation support, and referrals as appropriate.
Coordinate HR communications and contribute to policy development and implementation.
Generate reports and maintain HR data within the Human Resources Information System (HRIS).
Support compliance activities, including audits, training, and regulatory reporting requirements.
Coordinate and administer all aspects of the student employment program.
Develop and maintain student employment policies, procedures, and program guidelines.
Collaborate with and train campus departments to post student positions, recruit candidates, and facilitate hiring processes.
Assist with drafting student employee job descriptions.
Ensure compliance with federal and state employment regulations, including work-study requirements and student employment eligibility.
Working with Financial Aid, monitor student work hours, funding allocations, and employment status to ensure compliance with institutional, budgetary, and regulatory standards.
Conduct training and provide guidance to supervisors and student employees regarding employment procedures and expectations.
Serve as the primary point of contact for student employment questions and issues.
Ensure compliance with federal regulations regarding I9 and E-Verify.
Process student employee federal I9 forms and E-Verify cases.
Maintain accurate student employment records and prepare reports related to student workforce activity.
Assist with workforce planning and initiatives that enhance student employment opportunities and student success outcomes.
Assist students and supervisors with time and attendance in Workday.
Assist with HR events, training programs, employee recognition activities, and campus outreach efforts.
Perform other duties as assigned.