Human Resources Events Associate (Hybrid)

PRO-PLAY GAMES LLC• Miami, FL, US, FL

4h•$14 - $15•Hybrid

About The Position

We are seeking a highly organized and proactive HR Events Associate to support the human resources and operational functions of Pro-Play Games Event Management. This role serves as a key partner to the HR & Operations Manager in coordinating event staffing, contractor onboarding, payroll support, travel logistics, and administrative processes that help ensure successful event execution. The HR Events Associate will play a vital role in supporting hundreds of event staff members across conventions, tournaments, and large-scale gaming events throughout the year. This position combines HR administration, event operations, workforce coordination, and project management in a fast-paced environment. The ideal candidate thrives in a structured environment, enjoys coordinating moving pieces, communicates effectively with large groups, and is comfortable balancing people-focused responsibilities with administrative and operational tasks. Due to operational needs and occasional in-person support requirements, only candidates residing in Florida will be considered for this position.

Requirements

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple projects and deadlines simultaneously.
Comfortable working independently in a remote environment.
Ability to handle confidential information with professionalism and discretion.
Ability to create and maintain clear documentation, process guides, and training materials.
Candidates must currently reside in the State of Florida.

Nice To Haves

Experience with spreadsheets, project management tools, or workforce management systems preferred.
Interest in event operations, workforce coordination, human resources, or project management preferred.

Responsibilities

Coordinate contractor onboarding documentation and system setup.
Ensure required agreements, tax forms, and event documentation are completed prior to assignments.
Maintain onboarding records and assist with contractor offboarding procedures when necessary.
Assist with payroll preparation and timekeeping verification for event staff and contractors.
Support payroll audits and help resolve missing hours, payment discrepancies, and contractor inquiries.
Maintain accurate workforce data and assist with reporting needs.
Maintain confidential employee and contractor records.
Assist with policy acknowledgments, compliance tracking, and training documentation.
Support internal communications related to event staffing and workforce processes.
Create and maintain SOPs, process guides, checklists, and workflow documentation.
Assist with process improvement initiatives that support scalability and operational efficiency.
Help develop resources that improve the event staff experience from onboarding through payroll.