Human Resources Employee Housing and Activities Coordinator (Seasonal: June-October)

C Lazy U Ranch•Granby, CO

11d•Onsite

About The Position

This position ensures staff housing and activities experience is seamless and enjoyable from arrival to departure. Responsibilities include serving as an ambassador for team members, helping to welcome and onboard new hires, assisting with employee housing, organizing employee activities, and helping to create a positive employee experience.

Requirements

Minimum one year of customer service experience.
Ability to work varied hours, including weekends and on-call to respond to after-hours needs.
Ability to maintain positive, professional and unbiased relationships with team members, offering support and guidance.
Ability to maintain strict confidentiality concerning employee matters.
Must have a valid Driver’s License and be insurable by the company’s auto insurance carrier.

Responsibilities

Create and maintain a welcoming atmosphere for employees at the C Lazy U.
Support new hire welcome and assist the Recruiting and Development Specialist with the onboarding process.
Document and manage uniform inventory, new hire uniform disbursement, receive terminated uniforms, dry clean used uniforms, and replace uniforms as needed.
Assist all on-house team members with running errands, doctor’s appointments, coordination of employee transportation, and shuttle employees to Granby.
Maintain active staff roster.
Manage employee Birthday/Anniversary list each month.
Manage staff communication board.
Plan and facilitate employee activities and field trips.
Act as a CLU ambassador and employee liaison.
Assist with accounting as needed.
Coordinate employee housing assignments based on age, driving requirements, departments, and scheduling.
Ensure fees and housing agreements are up to date and thoroughly presented and signed.
Ensure the housing excel spreadsheet is always up to date.
Ensure each housing unit is clean and set up before each new arrival.
Complete a walkthrough of housing with each employee to record damages or issues.
Complete inspections of housing to ensure cleanliness and adherence to policies.
Inform HR Director of any discrepancies, anomalies, and infractions.
Send out company-wide weekly inspection results.
Report maintenance issues to the repair log and communicate with the maintenance team on immediate needs.
Assist in addressing housing issues with employees.
Communicate housing deposit deductions and returns to the VP Accounting and HR Director.
Communicate with accountant about payroll deduction for housing deposits and rent.
Schedule and manage checkouts with employees.
Coordinate with IT for employee emails in both hiring and termination.