Human Resources Department - Unpaid Intern

County of El Paso•Tx 79901, TX

6d•Onsite

About The Position

The Intern performs administrative staff work required to support the activities and operations of the assigned department. Must maintain a professional caliber of attire and decorum at all times. This may be an unpaid internship and is only on a voluntary basis.

Requirements

Current student, preferably in public or business administration or have graduated in the past 24 months in public or business administration
Strong work ethic and a self-starter
Must have or obtain by date of hire Texas driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso
In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date
Knowledge of general office practice and business English, operating practices of county government
Knowledge of procedures and methods including computer keyboard operation
Knowledge of English usage, grammar, punctuation and spelling
Knowledge of techniques for effective interpersonal communications
Ability to quickly learn State laws relating to activities and operations of the department
Ability to deal effectively with the public and governmental officials
Ability to understand and carry out oral and written instructions precisely
Ability to maintain confidentiality of information
Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
Ability to read and interpret documents such as rules, and procedure manuals
Ability to speak effectively in English
May be required to be bilingual English/Spanish
Type 35 w.p.m. depending on area assigned
Must pass a background check
Demonstrate regular and reliable attendance
Work well with others and participate fully in a team oriented environment
Interface with other employees and customers in a courteous and respectful manner
Maintain strict confidentiality
Project positive support of their department and all county organizations at all times
Maintain and enhance the County’s commitment to customer service excellence

Nice To Haves

Concentration Studies in Human Resources

Responsibilities

Conducts special studies, research, and projects at the request of the department
Establishes and maintains program and project files
Receives and resolves or refers citizen complaints to the proper authority
Screens incoming calls and visitors to determine necessity for call or visits
Screens routine correspondence for the department
Prepares correspondence and recurring reports
Reads and reviews outgoing correspondence for procedural and grammatical accuracy plus conformance to general policy
Takes and transcribes a variety of dictation and correspondence
Types letters, statements, narrative and statistical reports, minutes, agendas, resolutions and awards
Establishes and maintains working relationship with county officials, news media and the general public
Arranges for conferences or meetings and provides participants with the topics to be discussed background information
Entrusted with confidential information which pertains to county matters under consideration and personnel involved
May represent department at public and business functions to obtain information and promote goodwill
Coordinates participation at meetings, boards, special events, speaking engagements, and participation on different County and community events and committees
Makes travel arrangements, prepares itinerary and travel budget, completes expenses report and submits travel vouchers to the County Auditor
Assists with maintaining department’s appointment calendar
Keeps and maintains inventory of office equipment and supplies
Keeps and maintains records of office payroll and time reports
Performs other duties as required by the department
Travels within the county, using personal vehicle at personal expense
May travel outside the county at county and personal expense
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts
Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills
Performs such other related duties as may be assigned