Human Resources Coordinator (Full-Time)

Hudson Headwaters Health Network•Town of Queensbury, NY

7h•$26 - $27

About The Position

The Human Resources Coordinator is a key role within the department, providing support and customer service to the entire organization. This position is solely responsible for all the personnel files and the administrative support of the Human Resources Department. They will also provide direct support and assistance to the Director of Compensation and Benefits as needed.

Requirements

High School Diploma or equivalent
5 years’ administrative experience
General understanding of all aspects of Human Resource operations and compliance issues
Excellent verbal and written communication skills
Outstanding customer service skills including kindness, empathy, and appreciation
Excellent organizational skills; strong attention to detail
MS Office Suite; ADP or HRIS experience
Ability to multi-task, work independently as well as a team; having resourcefulness to solve problems
Always exhibits a high level of professionalism and confidentiality

Nice To Haves

Bachelor’s degree is a plus
Notary Public designation is a plus
healthcare and human resources experience preferred

Responsibilities

Administering new hire, data into HRIS system and/or other software systems being utilized, ensuring accuracy; notifies respective internal staff so they can update their records timely
Manage entire onboarding process and bi-weekly new hire orientation for staff and providers
Responsible for tracking all monthly and yearly expirables and ensuring completion by expiration date; working efficiently with managers to accomplish i.e., BLS, PPD, Licenses
Administers and follows process for all new hires; this includes procuring all new hire paperwork and required credentialing documents, background checks, preemployment physical and required vaccine proof
Onboard contracted employees as needed
Process background checks for board members following applicable Network policies
Process payroll change forms for terminations, status changes, etc.
Responsible for preparing & maintaining all files i.e., personnel, health, contractor, credentialing
Responsible for running the new hire onboarding, including conducting new hire orientation every other week; coordinate logistics and hotel accommodations for those traveling
Maintain and monitor departmental supplies; place orders as needed
Maintain and update the employee counseling, discipline, and performance improvement plan log; report out during performance review cycle
Create reports as requested; audit to make sure the details are complete i.e., monthly active and term reports to compliance and IS
Provides daily customer service to all employees and monitor the HR email inbox; answers questions or directs to other team members as appropriate; requires problem-solving and empathy
Handle daily HR administrative tasks such as filing, data entry, and scheduling meetings.
Responsible for administering staff performance review program and obtaining competencies; work with managers and provider credentialing to ensure these are completed and processed in a timely manner
Assist the benefit team with creating invoices for employees on unpaid leaves
Maintain employee personnel files; ensure they are always in order; keep filing current
Coordinate VTO program and Health Center Volunteer Onboarding; work with community centers to create events, process necessary paperwork, distribute supplies, obtain forms
Enthusiastically serves on various organization committees that support the Mission, Vision, and Core Values
Additional duties as assigned