Human Resources Coordinator

Fairmount Holdings Inc

15d•$24•Hybrid

About The Position

The Human Resources & Executive Office Coordinator provides administrative and operational support to the Director of HR/Marketing while assisting with the daily operations of the corporate office and human resources functions. This position is responsible for coordinating employee benefits administration, supporting HR compliance processes, maintaining HR documentation, and assisting with benefit vendor relationships. The role also provides executive support including scheduling meetings, coordinating board meeting logistics, and assisting in the overall organization of the corporate office. The ideal candidate is reliable, detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced corporate environment. This individual must maintain a high level of professionalism and confidentiality while supporting both leadership and employees. This is a full-time position. One remote workday per week may be permitted.

Requirements

Strong organizational and administrative skills
Exceptional attention to detail and accuracy
Ability to prioritize tasks and manage multiple responsibilities
Strong written and verbal communication skills
Ability to maintain confidentiality and professionalism
Proficiency in Microsoft Office including Word, Excel, and Outlook
Friendly, professional demeanor with strong interpersonal skills
Self-motivated and adaptable in a dynamic work environment
High school diploma or equivalent
Minimum of 3–5 years of experience in administrative support, human resources, office management, or executive assistant roles

Nice To Haves

Experience with benefits administration, HR documentation, or vendor coordination preferred

Responsibilities

Provide administrative support to the Director of HR/Marketing
Coordinate monthly Board of Directors meetings including meal coordination and meeting logistics, printing all handouts.
Assist with planning and coordination of quarterly offsite board meetings, food, setup, printed docs, etc.
Maintain organized filing systems for all HR documentation and corporate records.
Assist with employee benefits administration including enrollment, changes, and vendor coordination, cobra, etc.
Coordinate employee yearly benefit meetings and 401(k) enrollment
Assist with annual Open Enrollment preparation and employee communications
Maintain employee HR files and documentation in compliance with company policies
Conduct quarterly audits of employee benefit plans and Paylocity setups to ensure accuracy and compliance
Review and approve benefit vendor invoices and enrollment documents for accuracy
Assist with annual benefit compliance requirements and vendor documentation requests
Serve as a point of contact for benefit vendors, brokers, and HR service providers
Assist with HR projects and administrative tasks as directed
Help maintain organization and day-to-day operations of the corporate office
Uphold a strict level of confidentiality in all employee and company matters
Develop and sustain a high level of professionalism and rapport among staff, leadership, board members, and vendors
Assist leadership team as needed