Human Resources Coordinator

Ruoff Mortgage • Fort Wayne, IN

4d • Onsite

About The Position

The Human Resources Coordinator provides essential administrative support to the Human Resources team and helps ensure the smooth and efficient operation of day-to-day HR processes. This position is responsible for maintaining accurate employee records, completing data entry, managing documentation and files, and assisting with various administrative tasks. The Human Resources Coordinator plays an important role in supporting the accuracy, organization, and efficiency of HR operations.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Associate’s degree preferred. High school diploma with a minimum of two years of related experience and/or training, or an equivalent combination of education and experience, required.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Must complete and maintain industry-standard training in accordance with company policies.

Responsibilities

• Assist the HR team with administrative tasks, including filing, organizing documents, and maintaining accurate employee records.
• Process employee status change forms and ensure updates are accurately reflected in the Paylocity system.
• Perform data entry with a high level of accuracy, attention to detail, and timeliness.
• Support the maintenance and organization of personnel files while ensuring compliance with company policies and confidentiality standards.
• Assist with tracking and updating employee information, including maintaining organizational charts and the employee directory.
• Audit HR files and systems to ensure data accuracy, integrity, and compliance with company policies.
• Prepare, organize, and maintain HR documents, including reports, forms, templates, and other materials.
• Assist with onboarding new employees, including coordinating onboarding tasks, providing guidance on required paperwork, and ensuring new hire requirements are completed in a timely manner.
• Conduct benefits presentations for new employees and provide an overview of available benefit programs, enrollment processes, and related information.
• Provide general administrative support to the HR team as needed, including responding to internal requests for information or documentation.
• Monitor the HR email inbox and respond to inquiries or route messages to the appropriate team member in a timely and professional manner.
• Maintain and monitor HR-related spreadsheets, ensuring information is accurate, organized, and up to date.

Benefits

• Comprehensive health insurance plans, including medical, dental, and vision coverage
• 401(k) plan with company match
• Paid vacation, holidays, and sick leave
• Training, education, and opportunities for career advancement
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree