HUMAN RESOURCES COORDINATOR (Bilingual Spanish)

Found Rentals • Benicia, CA

1d • Onsite

About The Position

Found Rental Co. is looking for an organized, warm, and detail-oriented Human Resources Coordinator to join our growing team. This is an excellent opportunity for someone early in their HR career who is eager to build broad, hands-on experience across the full employee lifecycle from the moment a candidate applies to their first day on the job, through ongoing payroll support, compliance, and beyond. The HR Coordinator works closely with our HR Manager and other teams to keep people processes running smoothly and accurately across multiple Found locations. You are someone who genuinely enjoys supporting people, takes pride in doing things right the first time, and thrives in an environment where organization, follow-through, and warmth all matter equally. This role is ideal for a candidate with 1-3 years of HR or administrative experience who is ready to roll up their sleeves, learn quickly, and grow within a purpose-driven company. You will be exposed to a wide range of HR functions, giving you a strong foundation to build a long and meaningful career in human resources.

Requirements

• 1-3 years of experience in a Human Resources, Administration, or similar role
• Strong, working knowledge of California labor laws, wage and hour regulations, and employment compliance requirements.
• Hands-on experience with HRIS and payroll platforms (UKG, ADP, Paychex, etc.)
• Bilingual in English and Spanish
• Demonstrated ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail
• Demonstrated ability to handle confidential information with discretion and maturity, upholding integrity.
• Proven ability to foster a positive, team-oriented culture rooted in collaboration.
• Exceptional interpersonal and communication skills (written and verbal) with the ability to build trust and rapport across all levels of the organization.
• Demonstrated experience in conflict resolution and change management.

Nice To Haves

• SHRM-CP or PHR certification is a plus.

Responsibilities

• Post open positions on job boards (Indeed, LinkedIn, etc.) and monitor applicant activity throughout the hiring process
• Review incoming applications and conduct initial phone screens to assess candidate qualifications and cultural fit.
• Coordinate interview scheduling between candidates and hiring managers, ensuring a smooth and professional experience for all parties.
• Initiate and track pre-employment background checks and drug screenings in accordance with California Law
• Facilitate WOTC (Work Opportunity Tax Credit) screening and documentation for eligible new hires.
• Prepare and send offer letters accurately and promptly upon hiring manager approval
• Set up new hire profiles and records in UKG HRIS platform prior to start date
• Coordinate and conduct new hire orientation, collecting all required paperwork (W-4, I-9, direct deposit, handbook acknowledgements, emergency contacts, etc.)
• Schedule and track new hire training with department leads, following up to confirm completion
• Guide employees through benefits enrollment during onboarding and answer first-level questions
• Serve as a friendly, accessible point of contact for new hires throughout their first 30-60 days
• Assist with weekly payroll processing, including gathering and reviewing timekeeping data, and flagging discrepancies for resolution
• Help administer employee garnishments, paid leave adjustments, and other payroll change requests in the system
• Track and maintain vacation and sick leave accrual records, respond to employee questions with accuracy and clarity.
• Support the pay raise process by preparing documentation and routing approvals through the appropriate managers
• Assist with 401(k) contribution uploads and coordinate with John Hancock on plan reporting as directed
• Help facilitate Open Enrollment communications and logistics, including deadline tracking and employee follow-up
• Assist with responding to EDD claims and gathering documentation for unemployment proceedings
• Support year-end payroll tasks including W-2 review assistance and ACA-related documentation
• Create, maintain, and organize employee files and records, both digital and physical, in accordance with California recordkeeping requirements
• Ensure I-9 documentation is completed, stored, and re-verified correctly and on schedule
• Assist with offboarding processes, including collecting resignation documentation, preparing separation paperwork, and issuing COBRA notifications
• Help track and maintain compliance with company policies, California state labor laws, and federal employment regulations.
• Support the preparations and distribution of required workplace notices, policy updates, and annual compliance communications
• Maintain and update the employee handbook and HR forms library as directed
• Flag potential compliance issues to HR leadership promptly and accurately
• Serve as a first point of contact for general HR questions from employees and managers, routing complex matter to the HR Manager
• Maintain the HR inbox and calendar, ensuring requests and deadlines are tracked and followed through on
• Prepare HR reports, summaries, and documentation as requested by leadership
• Assist with invoice tracking, payroll history records, and financial documentation for the Finance team
• Support utility account management and administrative coordination across Found locations as needed
• Identify opportunities to streamline HR administrative workflows and bring solutions forward
• Provide general administrative support to HR and Operations leadership as needed

Benefits

• Comprehensive health, dental, and vision insurance
• Paid time off and company holidays
• 401K Retirement Plan
• Mental Health services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed