Human Resources Coordinator

Garza Law Firm•Knoxville, TN

4d•Onsite

About The Position

The Garza Law Firm’s Human Resources Coordinator is an exempt-level position and a key member of the Firm’s Administration team. The primary duty of this role is the performance of office and non-manual work directly related to the management and general business operations of the Firm, specifically within Human Resources. This position is responsible for coordinating and administering core HR functions, including recruiting, onboarding, employee relations support, compliance, and HR systems management. The Human Resources Coordinator exercises discretion and independent judgment with respect to matters of significance, including the interpretation and application of Firm policies, evaluation of HR processes, and prioritization of HR initiatives in alignment with business needs. The role supports leadership by providing informed recommendations, identifying risks, and ensuring consistent and compliant HR practices across the Firm. This position requires a high level of professionalism, confidentiality, and sound judgment when handling sensitive employee matters and Firm information. The Human Resources Coordinator does not have the authority to practice law, give legal advice, or set strategy on a per-case/per-client basis.

Requirements

2–5 years of Human Resources, administrative, or related professional experience in a professional environment.
Experience using Microsoft 365 Suite (Word, Excel, Outlook).
High school diploma or equivalent required.
Strong organizational skills and attention to detail.
Effective written and verbal communication skills in a professional environment.
Ability to handle sensitive and confidential information with discretion.
Ability to manage multiple priorities independently, exercise sound judgment in decision-making, and meet deadlines.

Nice To Haves

Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
Prior Human Resources coordination, generalist functions, or administrative support experience.
Familiarity with HRIS systems, timekeeping, or payroll systems.
Experience in a professional services or legal environment.

Responsibilities

Coordinate and manage full-cycle recruiting processes, including job postings, candidate evaluation support, interview coordination, and offer facilitation.
Oversee onboarding processes, ensuring consistency, compliance, and a professional onboarding experience.
Maintain oversight of employee records and HR systems to ensure accuracy, compliance, and data integrity.
Independently manage employee data changes, ensuring proper documentation and alignment with Firm policies.
Monitor timekeeping and payroll-related processes for compliance and accuracy, identifying and resolving discrepancies.
Serve as a primary point of contact for employee HR-related matters, exercising discretion and independent judgment in responding to routine and moderately complex issues.
Interpret and apply Firm policies consistently, ensuring fair and compliant outcomes.
Coordinate and administer training initiatives, ensuring compliance with required training programs and tracking completion.
Support employee engagement initiatives and recommend improvements to enhance workplace culture and retention.
Support and monitor compliance with Firm policies and applicable federal, state, and local employment laws.
Maintain required employment documentation, including Form I-9 compliance, personnel files, and audit readiness.
Identify potential compliance risks and recommend corrective actions to leadership.
Support the Firm Administrator and leadership team with HR projects and initiatives that impact business operations.
Independently prioritize workload and manage competing priorities based on business needs.
Perform other duties as needed to support the Firm’s operational and strategic objectives.