Human Resources Coordinator/Onboarding
About The Position
Oregon Restoration, a top-rated, employee-owned company and a leader in Water Damage and Mold Mitigation, is seeking a service-oriented Human Resources Coordinator. This role supports the Human Resources Department by coordinating daily activities, including onboarding, safety protocols, and employee relations. The company is known for its excellent customer service and commitment to its employees, having been recognized as one of Oregon’s Top 100 Companies to Work For for seven consecutive years. Oregon Restoration is part of the Team Blue family of companies, which also includes Asbestos Abatement, Plumbing, and Commercial Services.
Requirements
- Service-oriented professional with a strong ability to help others.
- Adaptable to client and team needs.
- Excellent problem-solving skills.
- Extreme attention to detail.
- Ability to be discreet and confidential with employee/company information.
- Must arrive at the start of the day to ensure employees have time to meet before heading to the field.
Nice To Haves
- Experience using QuickBooks Desktop.
- Experience using BambooHR.
- Experience using QuickBooks Workforce.
Responsibilities
- Manage the onboarding process from offer letters to system setup for new hires.
- Process, verify, and maintain personnel-related documentation, including staffing and recruitment.
- Gather and set up new employee computer and phone equipment.
- Set up new employee workstations with necessary equipment and supplies.
- Set up new employee inboxes.
- Provide IT support to employees under the direction of the Payroll and Benefits Specialist.
- Perform data entry and filing of employee documentation.
- Prepare new employees for their roles, including documentation and equipment setup.
- Gather information from various HR systems and sources.
- Schedule employees for classes and certifications, maintaining and updating records, and setting expiration reminders.
- Coordinate the termination process, including checklists and asset recovery.
- Coordinate job postings under the direction of the hiring manager.
- Conduct phone screenings of applicants and resumes.
- Perform respirator fit tests for new hires and annual renewals.
- Send calendar invites to hiring managers for interviews, including candidate information.
- Reconcile statements containing sensitive employee information.
- Record detailed employee data, including personal information, earnings, absences, performance, and termination reasons.
- Assist with internal and external investigations and reporting.
- Provide assistance in administering employee benefit programs and worker's compensation plans.
- Learn and operate new office technologies.
- Compile and prepare reports and documents related to personnel activities.
- Update and maintain HRIS systems, specifically BambooHR.
- Enter employee credit card information and manage card releases.
- Serve as the safety coordinator, attending safety meetings, setting agendas, distributing training materials, creating meeting minutes, and maintaining a safety binder.
- Follow up with absent employees regarding missed safety items.
Benefits
- Upward mobility in a fast-growing company
- Flexible schedule
- Robust Paid time off and paid holidays
- 401(k) + 100% Match up to 4%
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-Term Disability Insurance
- Employee assistance program
- Professional development assistance
- Volunteer Hours Reimbursed
- Reimbursements of Costco, AAA & NW Forest Pass
- Tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
