Human Resources Coordinator

Palm Bay International • Port Washington, NY

22d • Hybrid

About The Position

The Human Resources Coordinator will provide a full range of day-to-day HR responsibilities to support the Company as a dedicated HR team member. As a key member of the Human Resources team, reporting to the Human Resources Manager, you will have visibility to all aspects of Human Resources working with a team of experienced progressive HR professionals who focus on having fun at work while finding efficiencies, creating new processes and improving the employee experience.

This position requires a reliable, self-motivated, proactive, strategic thinking individual with hands-on execution of responsibilities.

Requirements

• 2+ years of Human Resources experience
• Experience with onboarding and offboarding employees
• Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules
• Knowledge of basic state and federal labor laws and regulations
• Proficient in all Microsoft Office applications, with advanced proficiency in Microsoft Excel and PowerPoint
• Positive attitude, highly motivated and ability to work well with others
• Strong communication, both written and verbal
• Superior organizational skills, detail oriented, must be able to manage multiple priorities and meet deadlines
• Ability to work independently and in a dynamic, high energy, team-oriented atmosphere
• A strong desire to develop and expand HR-related expertise

Nice To Haves

• Experience with ADP preferred
• Experience with 401(k) plan administration preferred
• Bachelor’s degree preferred
• Working knowledge of ClickUp or similar project management tools preferred

Responsibilities

• Support the HR team with all projects, processes, documentation and follow up.
• Support the administration of our health and welfare plans, including enrollments, changes, and terminations. Provide required documents to payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Maintain confidential payroll related files, filing of pay and status change forms, benefit forms, W-4 forms, direct deposit forms, tax and unemployment records, employee disability records, I-9s, etc.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Handle all new hire processes including initiating new hire paperwork, providing an overview of benefits, tracking all new hire requirements.
• Provide support through the annual open enrollment process including communications, reviewing benefit plans and liaising with benefit brokers.
• Educate employees on policies, processes and utilizing self-service solutions.
• Work with team to administer the onboarding and offboarding process.
• Support administration of the company’s 401(k) plan, including enrollments, changes, and employee inquiries.
• Post open positions on job boards through the Applicant Tracking System. Maintain accurate information on all job boards. Ensure that job postings match job descriptions.
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
• Assists with processing of terminations.
• Assists with the preparation of the performance review process.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the Director of HR.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Utilizes project management tools (e.g., ClickUp or similar) to track HR initiatives and tasks.
• Performs other related duties as assigned.

Benefits

• Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level