Human Resources Coordinator

Schroeder Ambulatory Centre•Richmond Hill, ON

6h•CA$78,183 - CA$91,980•Onsite

About The Position

The Human Resources Coordinator provides comprehensive operational HR support across the employee lifecycle. This role is responsible for coordinating and administering key HR programs and processes including recruitment, onboarding, employee records management, HRIS administration, benefits support, and employee relations. Reporting to the Director, Human Resources, the incumbent serves as a primary point of contact for staff on routine HR matters and supports the consistent application of HR policies, legislation, and best practices. This role is ideal for an HR professional seeking broad exposure across HR functions within a dynamic healthcare environment.

Requirements

Diploma or degree in Human Resources, Business Administration, or a related field
Minimum 2–4 years of progressive HR coordination or generalist experience
Working knowledge of Ontario employment legislation (ESA, OHRC, AODA)
Experience using an HRIS and supporting payroll/benefits administration
Strong organizational and multitasking skills with attention to detail
Excellent interpersonal and customer service skills
Ability to handle confidential information with discretion
Effective written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and collaboratively in a start-up environment
Satisfactory passing of a criminal record check/vulnerable sector check
Provide proof of Immunization and TB records

Nice To Haves

CHRP designation (completed or in progress) preferred
HRIS/UKG experience an asset

Responsibilities

Coordinate full-cycle recruitment activities including job postings, interview scheduling, reference checks, and offer documentation.
Support onboarding and orientation processes to ensure a positive new hire experience.
Maintain accurate recruitment and onboarding records in the HRIS-UKG System.
Liaise with hiring managers and external partners as required.
Serve as the first point of contact for routine HR inquiries from employees.
Prepare employment contracts, letters, and other HR documentation.
Maintain employee files in accordance with privacy and confidentiality requirements.
Support offboarding processes including resignation documentation and exit interviews.
Maintain and update HRIS data including employee changes, leaves, and employment status.
Assist employees with benefit enrollments, changes, and general benefits inquiries.
Prepare reports and data to support HR analytics and audits.
Respond to staff benefits inquiries and process benefit-related requests.
Develop packages for new staff to ensure all benefits and legislative forms required are completed and submitted for each employee.
Provide guidance on HR policies and procedures in alignment with the Employment Standards Act (ESA), Ontario Human Rights Code (OHRC), and AODA.
Support attendance management, accommodation processes, and return-to-work documentation.
Coordinate mandatory training and tracking for health & safety, workplace violence, AODA, etc.
Assist with policy review and updates to ensure ongoing legislative compliance.
Support HR initiatives, process improvements, and special projects as assigned.
Other duties as assigned.
Participate in all mandatory training requirements and work in compliance with the Occupational Health and Safety Act and Regulations, company Policies and Procedures, as well as established industry guidelines.