Human Resources Coordinator

Maybourne Beverly Hills Hotel • Beverly Hills, CA

11h

About The Position

The Human Resources Coordinator supports daily human resources functions at The Maybourne Beverly Hills Hotel, including colleague file record-keeping, recruitment, benefits administration, recognition, and training support. The role calls for a collaborative, approachable, creative, resourceful, and visible colleague with strong communication, organization, and time-management skills. The coordinator provides administrative support for hotel and HR projects, assists with recruitment and onboarding, maintains employee records, supports compliance, and works across departments. The position also helps coordinate colleague recognition and events, training sessions and materials, new colleague inductions, and office operations.

The role requires attention to detail, speed, and accuracy, along with advanced proficiency in Microsoft Office. The physical work includes extended periods at a computer, occasional movement around the office, light to moderate lifting, and working in a business-office environment with moderate noise.

Requirements

• 1–2 years of previous HR experience.
• Strong oral and written communication skills.
• Proactive attitude with strong organizational and time-management skills.
• Ability to exercise good judgment.
• Advanced knowledge of Microsoft Office programs.

Nice To Haves

• Previous experience with ADP Workforce.
• Bilingual ability, preferably Spanish.

Responsibilities

• Answer and screen incoming telephone calls, take messages, and handle inquiries independently as needed.
• Provide day-to-day administrative support to ensure efficiency and successful implementation of hotel and Human Resources projects.
• Coordinate colleague recognition, rewards, and events.
• Maintain accurate and up-to-date employee records, including personnel files, confidential documents, and performance management documentation.
• Prepare HR reports and assist with compliance audits to support adherence to legal and regulatory requirements.
• Perform daily office management tasks, including organizing meetings and conference calls and ordering office supplies.
• Collaborate with the Assistant Director of HR on administering Leaves of Absence and Workers Compensation.
• Create and update Human Resources communications and other posting locations as needed.
• Track colleague training hours to ensure compliance with training requirements and company standards.
• Print, organize, and file training documents for training sessions.
• Assist with training facilitation, including setting up training rooms, preparing materials, and providing support during sessions.
• Provide administrative support for developing training materials, including formatting documents and creating handouts.
• Support the Assistant Director of Learning & Development with new colleague inductions.
• Monitor, compile, and restock training supplies for upcoming sessions.
• Check and prepare technology, such as laptops, and troubleshoot as needed.
• Collaborate with colleagues across departments.
• Perform job functions with attention to detail, speed, and accuracy.
• Coordinate pre-selection activities, including scheduling interviews and completing background and reference checks, in accordance with company policies and procedures.
• Assist with onboarding, including new-hire paperwork through the ADP Portal.

Benefits

• Medical, dental, and vision insurance.
• Company-matched 401(k) plan.
• Company-matched Health Savings Plan.
• Flexible Spending.
• Paid holidays.
• Paid time off.
• Paid sick leave.
• Employee Assistance Program.
• Parking.
• Employee recognition programs.
• Colleague meals.
• Colleague referral incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed