Human Resources Coordinator

University of British Columbia • Vancouver, BC

1d • CA$5,365 - CA$7,710

About The Position

The Human Resources Coordinator role focuses on providing general advice and recommendations on the interpretation of collective agreements, other agreements and handbooks governing conditions of employment within the VP Finance & Operations portfolio. This position also provides advice and support regarding recruitment activities and the hiring process.

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum of two to three years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Responsibilities

• Provides advice and support on recruitment activities and is responsible for the hiring process within Workday, including but not limited to the following activities: job descriptions, external postings, reviewing resumes, conducting telephone screenings, coordinating and participating in interviews, conducting reference checks, extending offers of employment.
• Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required.
• Provides advice and guidance on effective and efficient use of the system to expedite and/or streamline processes.
• Develops and implements reporting systems and structures for departments and senior management that enable senior managers to monitor both people resources and the correlated financial health of the areas in their responsibility, including salary administration, FTE and staffing reports, quarterly HR metric reports, HR Dashboard, and supporting VPFO units with benchmarking initiatives.
• Develops, reviews & analyzes comprehensive HR financial reports from Workday, which monitor and report on trends, metrics, Key Performance Indicators and changes between comparative time periods.
• Responsible for interpreting and disseminating data extracts in Microsoft Excel to departments and senior administration, writes factual summaries of data content and integrates the analysis into reports and presentations.
• Leads all aspects of the HR orientation and onboarding process for VPFO that includes creating and maintaining materials, coordinating training, and working with managers and VPFO HR team to ensure proper employee orientation to UBC and the portfolios.
• Supports the VPFO Attendance Management Programs. Including but not limited to CUPE 116 attendance management process.
• Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves as well as reduced appointment and secondments. May coordinate maternity/parental leave meetings as requested on an ad hoc basis.
• Responsible for the accurate preparation, review, and approval of all documents associated with the entire employee life cycle. This includes, but is not limited to, employment offers, employment verifications, salary adjustments, leaves, promotions, layoffs, resignations, retirements, and transfers. Ensure all documentation adheres to applicable employment agreements, policies, and legal regulations.
• Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Managers.
• Identifies opportunities for enhanced Workday use and automated reporting to create efficiencies, increase effectiveness of HR processes and ensure data integrity.
• Partners with Central HR team members to troubleshoot, identify and implement changes to increase efficiencies and increase effectiveness as required.
• Participates in the development and is responsible for the implementation of HR guidelines, processes, and procedures within VPFO.
• Supports Human Resources training programs and coordinates other special projects as required.
• Performs ad-hoc analytical reporting and other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level