Human Resources Coordinator

Center For Family Life in Sunset Park • Brooklyn, NY

10d • Onsite

About The Position

The HR Coordinator is an integral member of our Human Resources team, dedicated to providing collaborative administrative and operational support to both staff and the wider HR function. In this role, you'll play a vital part in welcoming new team members, assisting with onboarding and offboarding, facilitating personnel changes, maintaining HRIS data, supporting payroll, and ensuring compliance tracking. By managing personnel action changes efficiently, keeping our systems accurate, and communicating clearly with staff and internal partners, you help foster a supportive and inclusive workplace.

Requirements

• Associate or bachelor’s degree.
• Minimum two years of experience in an administrative support role.
• Strong attention to detail and ability to manage time-sensitive, compliance-driven tasks.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office.
• Well-organized and dependable, with a thoughtful approach to completing tasks thoroughly and meeting deadlines.
• Communicates clearly and respectfully, both in writing and in conversation.
• Attentive to detail and mindful of processes, helping ensure accurate and consistent outcomes.
• Approaches interactions with staff and new hires with a supportive, responsive, and service-oriented mindset.

Nice To Haves

• Bilingual in English and Spanish.
• Experience working in a nonprofit or mission-driven organization.
• Experience with payroll procedures and collaborating with Finance or Payroll teams.
• Experience supporting onboarding, background checks, employment eligibility verification (I-9), and training administration.
• Familiarity with DOE and/or DOH clearance processes.
• Experience with Paylocity, including recruiting, onboarding workflows, Time & Labor, and reporting.

Responsibilities

• Support day-to-day HR operations by managing employee data, personnel updates, and HR system records with accuracy and care.
• Manage Personnel Change Forms (PCFs) by coordinating approvals, tracking changes, and accurately processing personnel updates in the HRIS.
• Partner with supervisors and the Finance team to support timely and accurate payroll processes and approvals.
• Oversee the HR shared inbox, serving as a first point of contact for routine inquiries and escalating complex matters as needed.
• Prepare and maintain routine HR correspondence and reports to support internal communication and operational needs.
• Support employee transitions, including internal transfer, offboarding, and related coordination.
• Maintain organized and up-to-date personnel records in the HRIS and digital filing systems.
• Contribute to HR projects, process improvements, and ongoing enhancements to HR operations and workflows.
• Coordinate recruitment support for hiring managers, including job postings and ongoing communication regarding onboarding completion and readiness to begin employment.
• Serve as a point of contact for new staff throughout the onboarding process.
• Coordinate pre-employment requirements, including I-9 verification and background checks, and onboarding activities to ensure a smooth and compliant experience for new hires.
• Maintain accurate hiring and onboarding records and provide status updates to internal stakeholders.
• Support organizational compliance by monitoring required clearances, work authorizations, and regulatory requirements, providing guidance to staff through renewal or reverification processes, and coordinating submission of required documentation to regulatory agencies.
• Assist with training administration by assigning required learning modules, tracking completion, and supporting reporting needs.
• Maintain audit-ready records related to onboarding, offboarding, training, and compliance documentation.
• Provide administrative support for compliance and training initiatives, contributing to consistent practices and process improvements.

Benefits

• Medical, dental, vision, and life insurance benefits
• Opportunity to participate in additional voluntary life insurance
• Disability insurance
• Flexible spending account
• 403(b) retirement plan, including employer match and employer non-elective contribution at the employer's discretion
• 12 holidays
• 2 floating holidays
• Up to 20 paid vacation days per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree