Human Resources Coordinator

First Place for Youth•Oakland, CA

10d•$35 - $37

About The Position

First Place for Youth is a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing. They believe that all young people deserve the opportunity to thrive and lead successful, independent lives. Their comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they need to succeed.

Requirements

Bachelor's degree in human resources, Business Administration, or related field required
At least 2 years of Human Resources or HR administrative experience required.
A strong dedication to cultural competency that creates conditions that remove barriers and increase a sense of belonging.
Working knowledge of core HR functions and employment documentation; familiarity with California employment and leave requirements preferred.
Experience using an HRIS (data entry, reporting, employee self-service support).
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new technology.
Personal and professional integrity, with demonstrated ability to handle confidential personal, financial, and medical information with discretion.
Strong organizational and time management skills and attention to detail; able to manage competing priorities and meet deadlines.
Clear, professional written and verbal communication, with a service-minded and diplomatic approach to supporting employees, managers, and candidates.
Collaborative work style; able to take direction and work independently as needed.

Nice To Haves

Nonprofit or human services experience is a plus.
Lived experience with the foster care
Availability for occasional evening and weekend work and some travel as needed.

Responsibilities

Conduct or obtain background checks and employment eligibility verifications (Form I-9/E-Verify), and ensure all pre-employment screening is completed in a timely manner.
Administer new hire onboarding, including new hire paperwork, system setup coordination, and first-day logistics.
Coordinate and deliver new hire orientation in collaboration with the HR manager.
Provide day-to-day administrative support to the HR team.
Maintain accurate, secure, and audit-ready personnel files (electronic and hard copy), I-9 records, and Community Care Licensing (CCL) staff documentation.
Enter and maintain employee data in the HRIS; run standard reports and audit data for accuracy.
Track and maintain required staff training documentation
Respond to the HR inbox and HR ticketing system in a timely, professional manner.
Process HR vendor invoices for payment.
Effectively coordinate with Payroll on related matters
Processes documentation and prepares reports relating to personnel activities (i.e., staffing, recruitment, training, compliance filings, etc.)
Coordinate offboarding, including exit paperwork, system access removal requests.
Support employees with benefits enrollment and questions; assist with annual open enrollment.
Support benefits system administration and monthly HR and benefits invoice payments.
Support Workers' Compensation claims documentation and reporting.
Process employment verifications, Public Service Loan Forgiveness forms
Coordinate HR projects, including meetings, trainings, and employee surveys.
Coordinate and prepare documentation for internal and external audits, including licensing and audit reviews.
Reviews, tracks, and documents compliance with mandatory trainings
Maintains compliance with federal, state, and local employment laws and regulations
Other duties as assigned.