Human Resources Coordinator

Calgary Homeless Foundation • Calgary, AB

3d

About The Position

The Human Resources Coordinator is responsible for supporting a number of people and culture related activities. The role provides support in the areas of recruitment process end to end, facilitating onboarding, orientation and offboarding, processes using Bamboo HR, managing and updating employee files as needed, maintaining HR policies and programs. The role engages with CHF insurance providers to assist benefit plan claim support and administration, supporting WCB and disability files, maintaining HR analytics, assisting in the development and facilitation of training and development programs, overseeing special events and supporting day to day HR administrative processes. As a member of the Finance and Operations group and HR team the HR Coordinator partners with the managers to help foster positive employee employment experience.

Requirements

• A bachelor’s degree in business, psychology, public administration, or similar.
• 5 years experience working in a number of the human resource areas noted in the accountability section.
• Solid working knowledge and familiarity with Bamboo HR
• Experience with administration of benefits
• Familiarity with relevant legislation related to employment and HR matters
• Demonstrated proficiency with Microsoft Office suite, Teams, SharePoint, Excel, and Human Resource information Systems (Bamboo HR Microsoft Suite, including Word, Excel, and PowerPoint Presentations).
• Excellent project coordination, communication and time management skills.
• Knowledge of problem solving and decision-making practices, and process improvement techniques.
• Ability to work effectively across cross functional teams, influence stakeholders, and translate organizational priorities into actionable program tasks.
• Excellent verbal and written communication skills, including preparing reports.
• Familiarity with relevant data privacy practices and regulations.

Nice To Haves

• An HR certificate or diploma would be an asset.
• A CPHR designation would be an asset
• Experience in the non-profit sector would be assets but not required.
• Budget experience would also be an asset.

Responsibilities

• Lead and/or participate in small HR projects as assigned
• Partner with Strategic HR Consultant on HR strategy roadmap elements
• Partner with hiring managers for vacant positions including collection of job requirements, posting position, pre-screening candidates, reference checks, police background checks, and employment documentation preparation and delivery
• Participate in interviews as and when needed
• Facilitate the onboarding processes to ensure all necessary documentation is in place, including maintaining up to date HR files and leveraging the HRIS system (BambooHR).
• Facilitate orientation for all new employees, on culture, purpose, ambition, policies and procedures, and Health & Safety
• Conducting Onboarding for all new employees, including policies and procedures, and all enrollment forms
• Support the execution of HR strategic and operational initiatives
• Update policies and procedures in collaboration with the Strategic HR Consultant
• Create and maintain monthly reports on HR Metrics
• Develop various communications in collaboration with the Strategic HR Consultant
• Assist with the administration of total rewards programs including benefits, recognition and service milestones
• Assist with the collection and analysis of external salary survey data and support CHF’s annual compensation review process via Bamboo HR
• Support the performance and growth and development process
• Support employee engagement surveys
• Maintaining employee files
• HR Reports, annual vacation allotment updates via Bamboo
• Provide direct HR support to employees should they reach out and escalate where required/ inform leadership
• Initiate offboarding process via Bamboo HR and conduct exit interviews as applicable
• Assist employee/manager with initial disability claim application coordinating between employee and management, and benefit plan provider and as needed for any WCB claim
• Engage CHF’s benefit broker as needed
• Participate in annual benefit review and renewal process with management, Strategic HR consultant and benefit broker

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees