Human Resources Coordinator

Blind Childrens Center Inc•Los Angeles, CA

just now•Onsite

About The Position

The Human Resources Coordinator serves as BCC’s human resources officer and performs a range of human resources and other administrative functions. This role involves planning, managing, and implementing HR programs, supporting day-to-day operations, and workforce planning. Additionally, the coordinator provides administrative support for accounts payable, general office management, and participates in collaborative team meetings and company events.

Requirements

Excellent people skills and an upbeat, positive attitude.
Strong work ethic and attention to detail.
Resourcefulness and problem-solving ability.
Demonstrated interest in building new skills, and the ability to learn.
Ability to work collaboratively in a team environment, while managing multiple projects and deadlines.
Ability to adapt and respond to changing circumstances and priorities.
Ability to speak, read, and write clearly and concisely in both English and Spanish.
Ability to work independently and manage multiple priorities.
Computer literate with accurate data entry skills.
Proficient in Microsoft Excel, Word, Outlook.
Minimum of five (5) years of human resources administration experience required.
Ability to speak, read, and write clearly and concisely in both English and Spanish required.
Must possess and maintain criminal background clearance.
Must meet immunization requirements including pertussis, measles, and flu, clear health exam, and proof of TB clearance.
Must have the use of an automobile and must possess a valid California Driver’s license and adequate automobile insurance coverage.

Nice To Haves

Bachelor’s Degree in Human Resources, Business Administration, or a related field.
Experience with HR databases, and other data systems.
Experience working in a publicly funded preschool, Head Start, or early intervention program.

Responsibilities

Serves as the organization’s lead HR professional and works closely with the CEO to plan, manage, and participate in the implementation of human resources programs and projects supporting day-to-day operations and workforce planning.
Screens employment candidates, identifies qualified applicants, and coordinates interviews; supports recruitment and employment practices aligned with organizational needs and applicable requirements.
Partners with the CEO to develop recruitment strategies.
Attend job fairs, campus events, and other recruitment and networking opportunities as needed.
Coordinates onboarding and offboarding processes, including preparation of new hire paperwork, orientation scheduling, and employee file setup.
Conducts new hire orientations and plans and coordinates training activities for staff and supervisors.
Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files in compliance with federal and state requirements.
Enter and accurately update employee personnel information in the appropriate databases and systems.
Performs periodic audits of personnel files to ensure compliance with licensing requirements, contractor requirements, and internal policies.
Review updates, interpret and assist in the development of the Employee Handbook and HR policies and procedures to ensure compliance with licensing, contractor requirements and employment laws.
Tracks, coordinates, and supports enrollment of new employees into benefit programs and maintains employee benefits records.
Assists the Controller with entering, maintaining, and processing payroll-related information and documentation.
Assists with payroll-related functions such as distributing checks, responding to basic employee payroll questions, and serving as a backup for payroll processing.
Responds to employee and applicant inquiries; guides supervisors and department managers on routine personnel matters and escalates complex issues to the CEO when appropriate.
Coordinates the performance review process and supports supervisors with documentation and timelines.
Assists with planning and implementation of staff training, meetings, employee engagement events.
Provides administrative support for accounts payable, ensuring payment request forms are completed for all departments.
Organizes and assists with accounts payable documentation and vendor financial records.
Verifies and investigates discrepancies in accounts payable.
Orders and purchases office and education department supplies with supervisor approval.
Directs Administrative Assistant to help maintain receipts.
Prepares publication invoices for shipping; maintains accurate records in QuickBooks.
Monitors and tracks accounts receivable and sends periodic reminders for past-due invoices.
Handles customer service calls and inquiries related to publication orders.
Assists the Controller with various tasks including fixed asset schedules, inventory, audit document preparation, and 1099 processing.
Provides administrative support for staff, including minor technical support with software and computer use and assistance with processing paperwork.
Monitors and coordinates office workflow, including training, planning, assigning, and directing work of assigned office staff.
Implements, updates, and communicates office procedures to ensure efficiency and consistency.
Provides front office coverage as needed, including answering and routing calls, greeting children and parents, signing in visitors, and directing them to appropriate personnel and departments.
Participates in Collaborative Team Meetings with the management team.
Participates in BCC events, which may require flexible hours and occasional weekends.
Adheres to established Standards of Conduct and maintains confidentiality and mandated reporter requirements.
Engages in ongoing professional growth, including action planning and completion of at least 15 hours of professional development annually.
Attends all required meetings and training as directed.
Performs related duties as assigned.