Human Resources Coordinator

ASSOCIATED RECREATION COUNCIL•Seattle, WA

13d•$29 - $34•Onsite

About The Position

The Human Resources Coordinator plays a key role in supporting ARC’s recruitment and onboarding processes. This position provides essential administrative support, works closely with applicants and hiring managers, and ensures that all pre-hire and onboarding steps are completed accurately, efficiently, and in compliance with federal and state requirements. This role requires exceptional attention to detail, strong communication skills, and a high level of professionalism. Because this position handles confidential and sensitive employee information, strict adherence to privacy procedures is essential. The HR Coordinator must also demonstrate understanding, sensitivity, and respect for the diverse populations at ARC and within the communities we serve. Associated Recreation Council (ARC) partners with Seattle Parks and Recreation (SPR) to provide high-quality recreation, enrichment, and lifelong learning programs for people of all ages. ARC is committed to creating inclusive, engaging, and safe programs that strengthen our community.

Requirements

At least one year of Human Resource Assistant or Recruiting Assistant experience
Familiarity with standard HR and recruiting concepts and practices
Ability to use judgment and experience to plan and accomplish goals
Commitment to equity, fairness, impartiality, and reducing barriers through onboarding practices
Strong administrative skills and proficiency with Microsoft Office
Ability to establish collaborative working relationships with diverse groups
Knowledge of employment law and HR best practices
High level of confidentiality and professionalism
Ability to work effectively with individuals at all organizational levels
Creativity and flexibility in problem‑solving

Nice To Haves

Associate or bachelor’s degree strongly desired
aPHR or PHR preferred

Responsibilities

Provide administrative support for all pre‑hire and onboarding processes
Assist with recruitment tasks including job postings, resume review, prescreening, and interview coordination
Serve as the main point of contact for new hires from offer acceptance through clearance to start
Enter and manage candidate information in the Paycom ATS and facilitate self‑onboarding
Process new hire and rehire paperwork to ensure compliance and accurate employee files
Maintain onboarding documentation and tracking sheets in Paycom
Schedule and assign orientations and required new hire trainings
Conduct background, motor vehicle, and reference checks
Follow up on missing documents and ensure timely completion of onboarding requirements
Ensure accuracy of onboarding forms including Form I‑9, W‑4, and authorization documents
Partner with the HR Generalist to support DCYF licensing compliance
Coordinate onboarding tools and track assigned organizational property
Communicate onboarding status and clearance‑to‑work updates to hiring managers
Support HRIS maintenance through record updates, employee changes, and compliance audits
Audit employee files for completeness and resolve missing information
Build and maintain collaborative relationships with internal teams and external partners
Stay current on employment laws and HR best practices
Participate in training and HR team meetings to support process improvement
Perform other duties as assigned

Benefits

100% employer paid premiums for employees medical, dental, vision, and basic life insurance
Flexible Spending Account (FSA) and Dependent Care Account
Employer Student Loan Contribution
ARC Sick & Safe (sick) – accrual rate: one hour for every 30 hours worked
Paid Time Off (vacation) – up to 15 days per year
Holiday Pay
1 paid Floating Holiday (annually)
Transit Contribution Plan
Employee Assistance Program
401k Retirement Plan
Voluntary/Supplemental Benefits through payroll deduction: Accident, Cancer Assist, Critical Illness, Supplements Life