Human Resources Coordinator

Center for Justice Innovation • New York, NY

27d • $65,000 - $78,000 • Hybrid

About The Position

The People Department is seeking a Human Resources Coordinator. Under the supervision of the Associate Director of Human Resources Operations and in coordination with the Human Resources Generalist, the HR Coordinator provides administrative and project-based support to the Human Resources team. This role assists with core HR processes including onboarding coordination, HRIS data entry, record maintenance, and system-related projects.
The HR Coordinator will play a key role in data cleanup, system organization, and HR process documentation, helping to improve the accuracy and efficiency of HR operations. This temporary role is designed to support ongoing HR initiatives and special projects while ensuring the integrity of employee data and HR systems.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field with a minimum of 1-2 years of relevant experience or an Associate’s degree with 3-4 years of relevant experience
• A minimum of 1-2 years of human resource experience
• General Knowledge of Recruitment, and all other functions of Human Resources
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to act with integrity, professionalism, and confidentiality
• Thorough knowledge of employment-related laws and regulations
• Proficient with Microsoft Office Suite or related software
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems
• Exceptional verbal and written communication skills with the ability to convey information clearly and concisely
• Strong interpersonal, negotiation, and conflict resolution skills
• Excellent organizational abilities with meticulous attention to detail and a proven track record of managing multiple priorities
• Strong analytical and problem-solving capabilities, with the ability to interpret data and generate actionable insights
• Proven time management skills with the ability to meet deadlines in a fast-paced environment
• High level of integrity, professionalism, and confidentiality in handling sensitive information
• Understanding of employment-related laws and regulations
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn and utilize HRIS and other related software
• Ability to handle multiple priorities and work under pressure, demonstrating flexibility and adaptability
• Self-starter with the ability to work independently and with minimal supervision, while also thriving in a team environment
• Ability to influence and build strong relationships with employees, management, and external stakeholders

Responsibilities

• Support recruitment administration by assisting with applicant tracking system updates
• Coordinate onboarding logistics including scheduling orientations and preparing onboarding materials
• Assist with preboarding tasks such as initiating background checks and collecting onboarding documentation
• Maintain recruitment and onboarding records in accordance with established procedures
• Enter and update employee information in the HRIS system including new hires, terminations, and job changes
• Support HRIS data cleanup initiatives to improve data accuracy and consistency
• Review employee records to identify missing or outdated information and assist in correcting discrepancies
• Assist with periodic HR data audits and reporting
• Support the HR team with system updates, documentation, and data organization
• Maintain employee files and assist with digital record organization
• Support document collection and filing related to HR compliance and employee records
• Assist with tracking required HR documentation and follow-ups
• Help coordinate HR communications and internal documentation updates
• Assist with reviewing timecard entries for completeness and accuracy
• Help respond to routine employee questions regarding timekeeping procedures
• Escalate timekeeping issues to the HR Generalist or Payroll team when needed
• Assist with benefits-related administrative tasks including documentation and employee communications
• Support HR team members during open enrollment and wellness initiatives
• Help maintain benefits-related records and vendor documentation
• Provide support for HR projects related to system improvements, data organization, and operational efficiency
• Assist with documenting HR workflows and updating Standard Operating Procedures (SOPs)
• Participate in HR data cleanup initiatives and system optimization projects
• Support department initiatives and special projects assigned
• Provide administrative support to the HR team
• Respond to routine HR inquiries and direct employees to appropriate resources when needed
• Support cross-team coordination on HR operational tasks
• All other duties as assigned.

Benefits

• The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network after 90 days of employment.
• We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans.
• We also offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level