Human Resources Coordinator (Full-time w/ benefits)

Golden Gate National Parks Conservancy•San Francisco, CA

6d•Hybrid

About The Position

The Human Resources Coordinator will work closely with employees as a key point of connection to Human Resources. They are the point of contact for new employees in assisting with new hire orientation and onboarding. The HR Coordinator also manages the HR inquiries inbox, requiring regular responsiveness and judgment to route requests. This role manages the HRIS system, inputting changes, updating the system, running reports, and reviewing data for accuracy. The HR Coordinator will help ensure compliance with labor and employment laws, support confidentiality, and manage records and information. They will assist with HR inquiries, carry out administrative and supportive responsibilities in all areas of the HR function, and work with the HR team on various initiatives and projects to support the Conservancy's mission, values, and employees.

Requirements

Minimum of two years’ HR experience
Demonstrated experience in building relationships or in customer-facing role
Experience working in an HRIS or other complex database system; ADP is a plus
Ability to learn new technological systems
Experience prioritizing multiple projects
Computer proficiency and technical aptitude required; Excel or other spreadsheet application
Experience organizing and maintaining records.
Requires drivers license and good driving record
Able to travel to work sites across San Francisco Bay Area, including Alcatraz, Muir Woods, Golden Gate Bridge, Crissy Field, Presidio, and other outdoor worksites

Nice To Haves

Works by organizing tasks logically, following established processes, and ensuring accuracy and consistency in execution.
Understands the need to be responsive and timely in response to employees and members of the HR Team seeking support.
Builds and maintains positive relationships across teams and levels across the organization.
Skilled in researching issues and proposing solutions to problems; open to ideas.
Verbal, written, listening, and presenting skills; ability to interact with all individuals across the organization in large, small and individual group settings; communicate and explain complex information through presentation and written materials.
Understands the importance of working with highly confidential information.
Strong attention to detail, analytical skills in reviewing complex information.
Committed to deepening knowledge of diversity, equity and inclusion to advance these efforts through Human Resources systems.
Commit to prioritizing time for opportunities to learn and grow.

Responsibilities

Responsible for all new hire administrative processes: Personnel Action Notice forms, creating and sending offer/transfer letters, managing and completing all system data entry relating to new hires and transfers.
Provide new employees with a welcoming experience through an enhanced on-boarding process, elevating Parks Conservancy culture, mission, vision, and values.
Prepare new hire (onboarding) and termination (offboarding) packets and process paperwork appropriately.
Maintain Human Resources Information System (HRIS) and personnel file data accuracy and runs reports as needed.
Enter new hire data and update employee profiles for changes in HRIS and vendor sites, ensuring system accuracy and integrity.
Follow-up on Personnel Action Notice Forms for any changes to employment records.
Initiate, monitor, and follow up with background check screenings and manage checks related to driving records reports for employees that need access to company vehicles.
Handle sensitive and confidential disciplinary or performance-related document files.
Create and maintain employee personnel, benefits and health, I-9, workers’ compensation files in accordance with company policy and legal compliance.
Ensure employment records are compliant with all Federal, State, and local laws and regulations.
Manage all mail sent to the General Human Resources email box and respond directly or route the inquiries to the appropriate individual.
Ensure all applicable labor law posters are up to date and posted in all worksites; maintain inventory of labor law pamphlets.
Respond to HR-related inquiries or escalate as needed.
Support Talent Acquisition Manager with the recruitment process when necessary, such as job posting, redacting applications, resume review, scheduling interviews, etc.
Assist the Benefits and Leaves Manager with preparation and communication of benefits summary for new employees during Open Enrollment, workers compensation claims resolution and healthcare claims issues, and Leaves of Absence (LOA) packets, and in providing information in support of annual benefit plan audits.
Assist Payroll Manager in completing annual and quarterly reporting, including reports for the Bureau of Labor Statistics and the EEO.
May provide back-up support for other members of the Human Resources team.
Track online compliance trainings.
Support HR team in preparing for New Hire Orientations and other employee trainings.
Assist and actively participate in organizing, planning and hosting HR-sponsored events, including: Park Days, All Staff meetings, Benefits Fairs, and Holiday parties.
Manage calendar and acknowledgements for employee’s anniversaries and birthdays.
Help plan and attend job fair events when necessary, representing the Parks Conservancy.