Human Resources Coordinator (Part Time)

Affordable Housing Alliance Inc•Neptune Township, NJ

About The Position

The Human Resources Coordinator supports the day-to-day human resources operations of the organization, including employee support and engagement, HR administration, recruitment coordination, and compliance. This role ensures that HR processes are implemented consistently and in alignment with organizational policies and applicable laws. Working closely with the Director of Operations, the Human Resources Coordinator manages the organization’s Professional Employer Organization (PEO) relationship with ADP TotalSource, supports employees and managers, maintains HR systems, and contributes to a positive and inclusive workplace environment. Founded in 1991 to address the overwhelming need for affordable housing in Monmouth County, the Affordable Housing Alliance (AHA) has grown from a small $25,000 grant into a multi million dollar annual operation and powerhouse non-profit. In our decades of service, we've developed over 600 affordable housing units with a strong pipeline fueling future growth. Our passionate team of difference-makers guides residents through every step of the housing journey, from homelessness prevention and rental assistance, to homebuyer education and foreclosure counseling. At the Affordable Housing Alliance (AHA), we believe that safe, decent and affordable housing is a fundamental human right. Everyone deserves to feel secure, comfortable and supported in the place they call home. As a catalyst for change in our community, the AHA strives to uphold this right by providing comprehensive housing services and solutions for all who need it most. Our Core Values Integrity - We demonstrate honesty and unwavering ethical conduct in all of our actions. At the AHA, we build trust through transparency and hold ourselves accountable to the highest standards. Hope - We meet each person where they are in their unique journey with genuine understanding. By offering tangible assistance, we nurture hope and empower individuals to build their path forward. Adaptability - We embrace change as an opportunity to innovate and grow stronger. At the AHA, we respond dynamically to evolving community needs, turning challenges into possibilities for those we serve. Community Service - We dedicate ourselves to uplifting others and improving lives through meaningful action. At the AHA, we create positive change by empowering individuals, fostering independence, and building a more vibrant community for all.

Requirements

At least 3–5 years of progressive Human Resources experience
Experience supporting employee relations and handling workplace situations with consistency and sound judgement
Demonstrated ability to build positive working relationships and contribute to a respectful, collaborative workplace environment
Experience working with Human Resources Information Systems (HRIS) (ADP or PEO experience preferred)
Strong knowledge of human resources principles, practices, and applicable employment laws
Excellent verbal and written communication skills
Strong interpersonal and conflict resolution skills
High level of organization and attention to detail
Ability to manage multiple priorities and meet deadlines
Ability to handle sensitive information with confidentiality and professionalism
Proficiency with Google Workspace and HRIS systems (ADP or similar preferred), with overall comfort learning and using new technology
Thoughtful and professional in their approach to sensitive situations, exercising strong judgment and integrity
Someone who remains calm and composed in challenging situations and stays focused on solutions-oriented outcomes
Able to build positive working relationships across teams while maintaining appropriate professional boundaries
A clear and effective communicator who can navigate sensitive conversations with professionalism and respect
Adaptable and responsive to changing needs, with a practical approach to problem-solving and managing multiple priorities
Someone who is motivated by mission-driven work and values contributing to an organization that serves the community

Nice To Haves

Experience in a nonprofit or multi-site environment is a plus
Bachelor’s degree in Human Resources, Business Administration, or a related discipline is preferred, but not required
Have lived experience with homelessness or housing insecurity, with insight into both the barriers and opportunities that come from these circumstances.
Demonstrate a passion for using personal experience to support others and advocate for meaningful change.
Offer a firsthand understanding of systemic challenges connected to poverty and economic insecurity.

Responsibilities

Serve as a point of contact for employee and supervisor HR-related questions and concerns
Support employee relations matters, including documentation, issue resolution, and performance-related conversations, escalating complex or sensitive situations as appropriate
Participate in meetings related to employee concerns and performance management
Promote consistent and fair application of organizational policies and practices
Support employee engagement and recognition efforts
Assist in coordinating employee engagement activities and initiatives (such as appreciation events, celebrations, and internal programs) that strengthen morale, retention, and overall workplace culture. Additionally, provides staff support to AHA’s internal Inclusion, Diversity, Equity, Anti-Racism, Systems-Thinking (IDEAS) committee.
In collaboration with the Director of Operations, coordinate and support personal and professional development opportunities that contribute to employee growth, skill-building, and long-term success
Manage HR processes within ADP TotalSource, including onboarding, status changes, and terminations
Process employee status changes and maintain accurate, confidential personnel records
Conduct background checks and employment eligibility verification (I-9 compliance)
Support internal HR audits and compliance-related documentation
Ensure HR practices are carried out in compliance with federal, state, and local employment laws
Serve as a liaison between employees and ADP TotalSource for benefits and leave-related questions
Support open enrollment coordination and related communications
Track and coordinate required trainings, certifications, and compliance requirements
Utilize ADP systems to maintain data accuracy and generate reports as needed
Maintain knowledge of HR trends, regulatory changes, and best practices
Coordinate full-cycle recruitment activities, including sourcing, screening, interviewing, and onboarding
Support hiring managers throughout interviews and candidate selection, ensuring a consistent and equitable hiring process
Coordinate onboarding processes, including required screenings, documentation, and policy acknowledgements, ensuring all employee records and systems are accurately updated
Support managers in preparing for and orienting new employees, including coordination of role-specific training and early-stage integration
Provide early-stage employee support to ensure a smooth transition into the organization
Coordinate offboarding processes, including completion of required documentation and system updates, ensuring return and documentation of company property, and conducting exit interviews as appropriate
Support internal HR communications, assist with special projects and process improvements, and perform other duties as assigned