Human Resources Coordinator - Recruitment

Infrastructure Engineering, Inc. • Chicago, IL

8d • Onsite

About The Position

Infrastructure Engineering Inc. (IEI) is looking to Hire a Human Resources Coordinator - Recruitment. We are a leading engineering firm known for quality and responsiveness and a proven track record of success as a Prime civil engineering firm. The Human Resources Coordinator - Recruitment will assist with various aspects of HR and Recruiting tasks including Onboarding, Scheduling Interviews, Screening Resume and Database Management of Employee Files. This is a position which requires the Human Resources Coordinator to work in the office a minimum of three (3) or more days per week as requested. In this role as the Human Resources Coordinator - Recruitment, you will assist with onboarding new hires and help conduct onboard sessions including processing new hire paperwork (i.e. I-9 Forms, Offer Letters, Benefits, Direct Deposits, etc.).

In addition, the HR Coordinator will assist the Talent Acquisition Specialist with recruitment efforts including job postings, sourcing of candidates/resumes, conducting HR Screenings, and scheduling Interviews. Join us on this exciting journey as we continue to build a company based on Integrity, Excellence, and Ingenuity!

Requirements

• The ideal candidate will hold a Bachelor’s Degree in Human Resources, Psychology, Behavioral Science or related field from an accredited institution is desired; and 4-5 years related experience required
• Will consider a High School Diploma or GED with 5+ years or related experience
• Ability to handle sensitive employee information with discretion.
• Must have effective interpersonal skills, maintain a professional demeanor and ability to work with diverse staff across multiple departments; and successfully communicate with all levels of employees
• Must be an effective verbal and written communicator, able to communicate in grammatically correct sentences to convey information with detail and accuracy while effectively utilizing active listening skills
• Intermediate to advanced knowledge and skills in MS Office Suite (e.g., Word, PowerPoint, Excel, especially Outlook and Teams) and other software and/or platforms (CRM, ERP or SharePoint); and the ability to create and work with spreadsheets and process technical information
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Basic understanding of human resources management principles and practices a plus
• Knowledge of HR functions like succession planning, change management, FMLA, and workforce management is desired
• General understanding of HR policies, procedures, and best practices desired
• Ability to manage multiple tasks, prioritize effectively, and maintain accurate records.
• Familiarity with HR software systems such as Paycor, VantagePoint Deltek or similar CRM/ERP system desired; as well as familiarity with LinkedIn Recruiting, Indeed, ZipRecruiter, CareerBuilder and/or other Job Board platforms is strongly desired

Responsibilities

• Support HR team in maintaining employee records and documentation; including maintaining and updating employee records in HRIS (Human Resources Information System)
• Must be an excellent collaborator and have the ability to provide helpful and efficient service to employees and applicants
• Will assist with onboarding new hires and help conduct onboard sessions including processing new hire paperwork (i.e. I-9 Forms, Offer Letters, Benefits, Direct Deposits, etc.)
• Assist with recruitment efforts including job postings, sourcing of candidates/resumes, conducting HR Screenings, and scheduling Interviews
• Help coordinate and/or manage career fairs, conferences, trade shows, events and/or other HR related meetings
• May assist with researching as well as preparing reports and/or presentations
• Answering employee questions and/or requests regarding Human Resources; and aid in benefits administration tasks and assist employees with HR-related inquiries
• Participate in HR projects such as training initiatives and employee engagement programs
• Contribute to HR compliance activities and assist with policy updates
• Assist with conducting Audits to measure success of HR programs and then recommending change.
• Ability to handle stressful situations and able to pivot as necessary
• Other duties as assigned

Benefits

• Highly competitive salary; and Bonus opportunities
• Flexible Work Schedule
• Medical, Dental, and Vision Benefits
• Personal Paid Leave (Paid Time-Off)
• Paid Holidays
• Life Insurance
• Short and Long-term Disability Program
• 401K Program with Employer Match
• Profit Sharing
• Employee Assistance Program
• Employee Referral Program
• Employee Appreciation Program
• IEI University
• An opportunity to learn and grow - Professional Development Program
• Opportunity to share ideas and express your point of view
• You are welcome to be your authentic self
• Philanthropic Outreach and Volunteer Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level