Human Resources Clerk- Part Time

Franklin Medical Center•Winnsboro, LA

4d•Onsite

About The Position

This part-time position provides administrative and clerical support to the Human Resources department, including maintaining employee records and assisting with recruitment and onboarding. The role also provides secretarial services to the Administration department. As an integral part of our community, Franklin Medical Center’s mission is to provide the highest quality health care and customer satisfaction to all those we serve. We are committed to delivering compassionate, capable, and personalized treatment to our patients and their families, always keeping in mind that our responsibility is to the health needs of the people.

Requirements

High school diploma or equivalent.
Strong written and verbal communication skills.
Ability to read and write effectively.
Ability to multitask when completing several tasks at once.
Strong organizational skills.
Integrity and discretion when working with sensitive company and personnel information.
Detailed oriented to properly maintain all files and documents.
Proficient with computers and Microsoft Office.

Nice To Haves

Two years of clerical experience preferred.

Responsibilities

Answers, screens, and forwards in-coming calls.
Records messages and forwards them to the proper person or department.
Provides basic and accurate information in-person and via phone/email.
Performs basic customer service functions such as answering employee questions, assisting applicants with the application process, etc.
Maintains strict confidentiality of all company and employee personnel information.
Assists in recruiting efforts such as attending recruiting events, posting job advertisements, etc.
Schedules employment interviews and ensures that calendar invites are sent to the applicable department Supervisor(s)/Director(s).
Prepares and schedules new employee onboardings.
Assists the Human Resources Director with employee new hire onboardings.
Maintains active and terminated employee files by accurately filing and scanning.
Assists with personnel licensure and certification verification.
Assists with communicating accurate, clear, and concise information regarding Human Resources policies and procedures.
Assists with conducting random and periodic drug screens.
Assists with ongoing educations activities.
Provide direct support to the Administrative Assistant to assist in carrying out administrative and operational responsibilities.
Greet visitors, vendors, and community members and provide appropriate assistance.
Answer and direct incoming telephone calls in a professional manner.
Handle incoming and outgoing correspondence, including emails and phone calls.
Organize and maintain confidential administrative files and records (electronic and paper).
Serve as a point of contact for routine inquiries and direct matters to appropriate departments and vendors.
Monitor and maintain office supplies; Submit supply requests as needed.
Assist with administrative processes related to medical staff credentialing and privileging and plan credentialing as directed.
Prepare and distribute medical staff privileging packets and correspondence as directed.
Receive and review practitioner applications for medical staff privileges and accompanying documents to ensure accuracy, completeness, and compliance with hospital policies and regulatory requirements.
Maintain organized credentialing and privileging files for physicians and allied health professionals.
Assist with maintaining and updating the hospital’s online provider credentialing database, ensuring practitioner demographic, licensure, certification, privileging, and payer enrollment information is accurate and current.
Assist with payer credentialing and recredentialing applications for practitioners, ensuring required documentation is submitted accurately and within required timeframes as directed.
Maintain payer enrollment records and assist with tracking approval statuses to support uninterrupted billing and reimbursement.
Notify the Administrative Assistant of credentialing-related issues and assist, as directed, to resolve issues.
Track expiration dates for licenses, certifications, and other required documents for physicians and allied health professionals.
Maintain copies of current state licenses, certifications, DEA certificates, malpractice coverage, board certifications, and other required credentials in practitioner files in accordance with hospital policy.
Notify the Administrative Assistant of upcoming expirations of licensures, certifications, registrations, or any identified discrepancies, deficiencies, or compliance issues regarding practitioner credentialing and privileging files/documents.
Notify practitioners of upcoming expirations of required documents.
Maintain confidentiality of sensitive hospital, employee, and patient-related information.
All other duties as assigned.