HR Associate I - Bilingual Preferred

BOLLINGER MISSISSIPPI SHIPBUILDING LLC•Pascagoula, MS

17h•Onsite

About The Position

The Human Resources Associate supports the Human Resources (HR) department by managing day-to-day administrative and clerical duties. This role involves professionally handling incoming visitors and calls, providing bilingual communication/translation support, and assisting with various HR processes, such as applicant tracking, interview scheduling, and employment data management. The HR Associate also ensures the smooth operation of HR systems, maintaining employee records and assisting with benefits administration, under the guidance of management.

Requirements

A minimum of one (1) year of experience in clerical or administrative support functions.
Bilingual proficiency required (English/Spanish preferred).
Basic knowledge of office software applications (e.g., Microsoft Word, Excel, Access).

Nice To Haves

Ability to handle confidential information with discretion.
Strong organizational skills with a proactive, self-motivated approach to work.
Excellent communication and interpersonal skills.
Prior experience in Human Resources is a plus.

Responsibilities

Record and maintain employee information, including personal data, compensation details, tax information, attendance records, performance reviews, vacation tracking, and termination reasons.
Provide bilingual support to the HR department in communication and translation with employees.
Prepare and manage employee-related documents, including new hire paperwork, pre-employment physical examinations, drug screenings, and separation notices.
Complete and maintain the daily absentee report and update employee excuses in the HR database.
Assist employees in using HR Information Systems (HRIS) and applications effectively.
Input initial employee data into the Human Resources system and maintain accurate employee records.
Update employee files to document personnel actions and provide payroll and other department-relevant information.
Respond to employee file inquiries, including employment verification requests, and provide information to authorized personnel.
Compile data from personnel records and generate reports as requested.
Assist in the administration of employee benefits by maintaining accurate records.
Answer incoming telephone calls and assist visitors in a professional manner.
Perform general clerical duties as required to support the HR department.
Undertake additional tasks and responsibilities as assigned by management.