HR Assistant - Bilingual (Spanish) Preferred

TekniPlex•Van Wert, OH

3d•Onsite

About The Position

The HR Assistant is responsible for supporting the organization's temporary recruitment, onboarding, and employee integration processes. This role serves as a key liaison between staffing agencies, new employees, supervisors, and Human Resources to ensure efficient hiring, successful onboarding, accurate employee documentation, and a positive employee experience. The HR Assistant also provides administrative support related to workforce planning, training administration, and employee support activities.

Requirements

High School Diploma or GED required
Minimum of 1 year of experience in Human Resources, staffing, recruiting, administrative support, or a related role.

Nice To Haves

Associate's degree in Human Resources, Business Administration, or a related field preferred.
Experience working with staffing agencies, onboarding processes, or employee administration preferred.
Bilingual (English/Spanish) preferred.
Proficiency with Microsoft Office applications and HRIS systems preferred.

Responsibilities

Coordinate staffing activities and vendor relationships, including daily communication with staffing agencies regarding open positions, candidate pre-screening, interview scheduling, offers, background checks, drug screens, issue resolution, and temporary-to-direct hire conversions.
Perform recruitment-related tasks, including applicant screening, interview coordination, and candidate communications.
Schedule and coordinate interviews, orientations, and onboarding activities for new hires.
Conduct New Employee Orientation (NEO), reviewing company policies, attendance expectations, workplace procedures, and benefits enrollment information.
Serve as the primary point of contact for new employees during the onboarding and integration process.
Provide support and guidance to new employees by answering questions and assisting with onboarding-related concerns.
Track and monitor onboarding milestones, training completion, and new hire progress to ensure successful integration into the organization.
Supporting Operations with maintain training records, safety training, training schedules, and training completion documentation.
Maintain personnel files, employee records, and HR documentation while ensuring confidentiality and compliance with company policies and legal requirements.
Assist employees and supervisors with time and attendance questions, corrections, and issue resolution.
Serve as the first point of contact for employee questions, concerns, and HR-related inquiries.
Support employee recognition programs, employee engagement initiatives, and Employee Engagement Committee activities.
Coordinate scheduling and communication for plant-wide employee engagement and community events.
Develop and distribute plant newsletters and manage employee communications through digital and breakroom communication channels.
Provide administrative support related to hiring, onboarding, employee integration, workforce reporting, and HR programs.
Perform additional HR and administrative duties as assigned.