Human Resources Associate - Rollins School of Public Health

Emory University • Atlanta, GA

15h • Hybrid

About The Position

This classification is to be used in departments/schools at Emory University. Administers Human Resources policies and procedures and related forms for a department or a division. Coordinates compliance with organizational policies and procedures. Completes required forms/documents, reviews for accuracy, and processes. Advises or refers individuals to the appropriate staff for guidance on human resources issues. Advises supervisors/managers and prepares required paperwork to process job reclassifications and to establish and post new positions. Assists in creating/updating departmental position descriptions. Processes required payroll paperwork. May assist in preparing and monitoring departmental budgets. May supervise support staff. Assists in human resources related education/training efforts within the department. Utilizes database management, word processing, spreadsheet and/or other computer applications. Performs related responsibilities as required.

Partner closely with assigned Department Administrators and Directors to provide comprehensive HR consultation and support. Collaborate with Central HR Recruitment and Compensation teams regarding staff hiring, salary recommendations, promotions, reclassifications, and merit actions. Coordinate onboarding and offboarding activities for faculty and staff, including I-9 completion, PeopleSoft transactions, orientation support, and separation processing. Serve as a resource to department leadership on employee relations matters, including performance management, policy interpretation, conflict resolution, and workplace concerns. Administer leave programs, including FMLA and related leave requests, ensuring compliance with applicable regulations and university policies. May require managing immigration-related processes for assigned divisions, including J-1 and H-1B visa preparation, documentation, and coordination with university and external stakeholders. Review, calculate, and process payroll adjustments, ensuring timely and accurate transactions. Maintain HR records and data integrity within PeopleSoft and other university systems. Support workforce planning, talent management initiatives, and organizational effectiveness efforts within assigned departments. Participate in and support ongoing RSPH HR projects, process improvements, and strategic initiatives. Ensure compliance with university policies, federal regulations, and employment-related laws. This position routinely handles confidential employee information and requires the ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment in all interactions. Other duties as assigned.

Requirements

• Bachelor's degree in human resources, business administration, or a related field and two years of experience in human resources administration, OR an equivalent combination of education, training, and experience.
• Routinely handles confidential employee information and requires the ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment in all interactions.

Nice To Haves

• Experience working in higher education, academic medicine, or a similarly complex organizational environment.
• Working knowledge of PeopleSoft Human Resources or comparable Human Resource Information Systems (HRIS).
• Professional Human Resources certification (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP, or equivalent) is preferred but not required.
• Some experience with employee relations matters, including performance management, conflict resolution, policy interpretation, and workplace investigations.
• Exposure to FMLA and immigration processes.
• Strong organizational and time management skills, with the ability to effectively manage multiple priorities in a fast-paced environment.
• Proven ability to build and maintain collaborative relationships with senior leaders, faculty, administrators, and stakeholders across multiple departments and divisions.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.

Responsibilities

• Administers Human Resources policies and procedures and related forms for a department or a division.
• Coordinates compliance with organizational policies and procedures.
• Completes required forms/documents, reviews for accuracy, and processes.
• Advises or refers individuals to the appropriate staff for guidance on human resources issues.
• Advises supervisors/managers and prepares required paperwork to process job reclassifications and to establish and post new positions.
• Assists in creating/updating departmental position descriptions.
• Processes required payroll paperwork.
• May assist in preparing and monitoring departmental budgets.
• May supervise support staff.
• Assists in human resources related education/training efforts within the department.
• Utilizes database management, word processing, spreadsheet and/or other computer applications.
• Performs related responsibilities as required.
• Partner closely with assigned Department Administrators and Directors to provide comprehensive HR consultation and support.
• Collaborate with Central HR Recruitment and Compensation teams regarding staff hiring, salary recommendations, promotions, reclassifications, and merit actions.
• Coordinate onboarding and offboarding activities for faculty and staff, including I-9 completion, PeopleSoft transactions, orientation support, and separation processing.
• Serve as a resource to department leadership on employee relations matters, including performance management, policy interpretation, conflict resolution, and workplace concerns.
• Administer leave programs, including FMLA and related leave requests, ensuring compliance with applicable regulations and university policies.
• May require managing immigration-related processes for assigned divisions, including J-1 and H-1B visa preparation, documentation, and coordination with university and external stakeholders.
• Review, calculate, and process payroll adjustments, ensuring timely and accurate transactions.
• Maintain HR records and data integrity within PeopleSoft and other university systems.
• Support workforce planning, talent management initiatives, and organizational effectiveness efforts within assigned departments.
• Participate in and support ongoing RSPH HR projects, process improvements, and strategic initiatives.
• Ensure compliance with university policies, federal regulations, and employment-related laws.

Benefits

• Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
• Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
• Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.
• Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).
• Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).
• Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.
• To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD).
• We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level