Human Resources Assistant IV, V - Teacher Recruitment & Reclassification Unit

Hawaii State Department of Education • Honolulu, HI

10d • Onsite

About The Position

The authorized level of the positions is Human Resources Assistant V. Applications are being accepted down to the Human Resources Assistant IV in the event of recruiting difficulties. The Human Resources Assistant IV position requires 3 years of total experience, with 1 year of general experience and 2 years of specialized experience. The Human Resources Assistant V position requires 4 years of total experience, with 1 year of general experience and 3 years of specialized experience. General experience involves progressively responsible general office clerical work. Specialized experience requires knowledge and application of pertinent human resources rules, regulations, procedures, and program requirements. Supervisory aptitude may be required for the Human Resources Assistant IV level and above, demonstrated through assignments involving supervisory responsibilities or training. Substitutions for general experience include business/technical school clerical curriculum (up to one year), or one academic year in college/university (up to one year). Graduation with a bachelor's degree can substitute for one year of general experience and two years of specialized experience, fulfilling all requirements for the Human Resources Assistant IV level. Experience calculation is based on full-time, 40-hour workweeks, with part-time experience pro-rated. Temporary assignment experience claims must be verified with supporting documents.

Requirements

• Human Resources Assistant IV: 1 year general experience, 2 years specialized experience, 0 years supervisory experience, 3 years total experience.
• Human Resources Assistant V: 1 year general experience, 3 years specialized experience, 4 years total experience.
• General Experience: Progressively responsible general office clerical experience.
• Specialized Experience: Experience in an office where the work required the knowledge and application of pertinent human resources rules, regulations, procedures and program requirements.
• Supervisory Experience: For certain positions in the Human Resources Assistant IV level and above, applicants must show that they possess supervisory aptitude.
• Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments that involve some supervisory responsibilities or aspects of supervision (e.g., serving as a group or team leader; similar work in which opportunities for demonstrating supervisory capabilities exist; completing training courses in supervision accompanied by application of the skills in work assignments; or favorable appraisals by a supervisor indicating the possession of supervisory potential).
• Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
• Unless specifically indicated, the required education and experience may not be gained concurrently.
• Calculation of experience is based on full-time, 40-hour workweeks.
• Part-time experience is pro-rated.
• Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant’s signed SF-10 Forms.

Nice To Haves

• Successful completion of a clerical curriculum at an accredited business or technical school may be substituted for the General Experience on a month-to-month basis up to a maximum of one year.
• Successful completion of an academic year in an accredited college or university above the high school level may be substituted for one year of the General Experience.
• Graduation from an accredited college or university with a bachelor's degree may be substituted for one year of General Experience and two years of Specialized Experience.
• Applicants possessing this educational qualification are deemed to have met all of the requirements for the Human Resources Assistant IV level.

Responsibilities

• Screens applications for selected classes by comparing applicant’s experience and education with class specifications and other standards.
• Establishes lists of eligibles for designated classes by taking into account a variety of qualifying factors for each position vacancy.
• Monitors selections made by line agencies to ensure timeliness and conformance to established rules.
• Performs other duties as assigned.

Benefits

• Shortage and school year differentials, if applicable.
• Temporary positions may be extended year to year, dependent upon funding and departmental needs.
• Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities.
• A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months.
• Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
• You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
• First paycheck within the first 3 pay periods of their start date.
• Payday is on the 5th and 20th (or previous business day) of every month.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level